Getting Started Guide 7.5
This document is Copyright © 2023 by the LibreOffice Documentation Team. Contributors are listed below. This document maybe distributed and/or modified under the terms of either the GNU General Public License (https://www.gnu.org/licenses/gpl.html), version 3 or later, or the Creative Commons Attribution License (https://creativecommons.org/licenses/by/4.0/), version 4.0 or later. All trademarks within this guide belong to their legitimate owners.
Contributors for this edition:
Peter Schofield
Contributors for previous editions:
Andrew Jensen
Dave Barton
Jean Hollis Weber
Kees Kriek
Olivier Hallot
Peter Schofield
Rafael Lima
Skip Masonsmith
Steve Fanning
Valerii Goncharuk
Please direct any comments or suggestions about this document to the Documentation Team forum at https://community.documentfoundation.org/c/documentation/loguides/ (registration is required) or send an email to: loguides@community.documentfoundation.org.
Note
Everything you send to a mailing list or forum, including your email address and any other personal information that is written in the message, is publicly archived and cannot be deleted.
Published July 2023. Based on LibreOffice 7.5 Community.
Other versions of LibreOffice may differ in appearance and functionality.
Some keystrokes and menu items are different on macOS from those used in Windows and Linux. The table below gives some common substitutions used in this document. For a detailed list, see LibreOffice Help.
|
Windows or Linux |
macOS equivalent |
Effect |
|
Tools > Options |
LibreOffice > Preferences |
Access setup options |
|
Right-click |
Control+click, Ctrl+click, or right-click depending on computer setup |
Open a context menu |
|
Ctrl or Control |
⌘ and/or Cmd or Command, depending on keyboard |
|
|
Alt |
⌥ and/or Alt or Option depending on keyboard |
Used with other keys |
|
F11 |
⌘+T |
Open the Styles deck in the Sidebar |
LibreOffice is a productivity suite that is compatible with other major office suites and available on a variety of platforms. It is open source software and therefore free to download, use, and distribute. If you are new to LibreOffice, this appendix will provide some information regarding its history, its community, and some of its technical specifications.
The OpenOffice.org project began when Sun Microsystems released the source code (“blueprints”) for its StarOffice® software to the open source community on 13 October 2000. OpenOffice.org 1.0, the product, was released on 30 April 2002. Major updates to OpenOffice.org included version 2.0 in October 2005 and version 3.0 in October 2008. On 26 January 2010, Oracle Corporation acquired Sun Microsystems.
On 28 September 2010, the community of volunteers who develop and promote OpenOffice.org announced a major change in project structure. After ten years successful growth with Sun Microsystems as founding and principle sponsor, the project launched an independent foundation called The Document Foundation, to fulfill the promise of independence written in the original charter. This foundation is the cornerstone of a new ecosystem where individuals and organizations can contribute to and benefit from the availability of a truly free office suite.
Unable to acquire the trademarked OpenOffice.org name from Oracle Corporation, The Document Foundation named its product LibreOffice. Continuing the version numbers from OpenOffice.org, LibreOffice 3.3 was released in January 2011 and version 7.5 was released in February 2023.
In February 2012, The Document Foundation was incorporated in Berlin as a German Stiftung. You can read more about The Document Foundation at: www.documentfoundation.org.
The Document Foundation’s mission is:
Some of our corporate supporters include GNOME Foundation, Google, Red Hat, and Collabora. Additionally, over 450,000 people from nearly every part of the globe have joined this project with the idea of creating the best possible office suite that all can use. This is the essence of an “open source” community!
With its open source software license, LibreOffice is key in the drive to provide an office suite that is available to anyone, anywhere, for commercial or personal use. The software has been translated into many languages and runs on all major operating systems. New functionality can be added in the form of extensions.
The LibreOffice community invites contributors in all areas, including translators, software developers, graphic artists, technical writers, editors, donors, and end-user support. Whatever you do best, you can make a difference in LibreOffice. The community operates internationally in all time zones and in many languages, linked through the internet at www.libreoffice.org and www.documentfoundation.org.
LibreOffice is distributed under both the Mozilla Public License (MPL) 2.0 (www.libreoffice.org/about-us/licenses/) and the GNU Lesser General Public License (LGPL) 3.0+ (www.gnu.org/licenses/lgpl-3.0.en.html).
The four essential rights of open-source software are embodied within the Free Software Foundation family of the GNU General Public License (GPL):
The right to use the software for any purpose.
Freedom to redistribute the software for free or for a fee.
Access to the complete source code of the program (that is, the “blueprints”).
The right to modify any part of the source, or use portions of it in other programs.
The basic idea behind open source is very simple: when programmers can read, redistribute, and modify the source code for a piece of software, the software evolves. People improve it, people adapt it, people fix bugs.
For more information on Free and Open Source software, visit these websites:
Open Source Initiative (OSI): www.opensource.org.
Free Software Foundation (FSF): www.fsf.org.
An open standard provides a means of doing something that is independent of manufacturer or vendor, thus enabling competing software programs to freely use the same file formats. HTML, XML, and ODF are examples of open standards for documents.
An open standard meets the following requirements:
It is well documented with the complete specification publicly available, either free or at a nominal charge.
It can be freely copied, distributed, and used. The intellectual property of the standard is made irrevocably available on a royalty-free basis.
It is standardized and maintained in an independent, open forum (also called “standards organization”) using an open process.
OpenDocument (ODF) is an XML-based file format for office documents (text documents, spreadsheets, drawings, presentations, and more), developed at OASIS (https://www.oasis-open.org/), an independent, international standards group. OpenDocument version 1.2 was adopted by the International Standards Organization and named ISO/IEC 26300:2015 standard. In December 2019, ODF 1.3 was approved as a committee specification.
Tip
https://www.iso.org/standard/66363.html, https://www.iso.org/standard/66375.html, and https://www.iso.org/standard/66376.htmll.
Unlike other file formats, ODF (ISO/IEC 26300:2015) is an open standard. It is publicly available, royalty-free, and without legal or other restrictions; therefore ODF files are not tied to a specific office suite and anybody can build a program that interprets these files. For this reason ODF is quickly becoming the preferred file format for government agencies, schools and other companies who prefer not to be too dependent on any one software supplier.
LibreOffice 7.5 saves documents in ODF 1.3 Extended by default. LibreOffice can also open and save in earlier versions of the ODF standard, as well as many other file formats, as summarized below.
For a full list of file formats that LibreOffice can read and write, see this Help page:
https://help.libreoffice.org/latest/en-US/text/shared/guide/convertfilters.html
The most common filename extensions used for OpenDocument documents are:
*.odt for word processing (text) documents
*.ods for spreadsheets
*.odp for presentations
*.odb for databases
*.odg for graphics (vector drawings)
*.odc for charts
*.odf for formulas (scientific formulas and equations)