Impress Guide 24.2

Appendix B, Toolbars

Introduction

In Impress several toolbars are available for creating a presentation. Each toolbar has a default set of tools and an option to add additional tools to a toolbar.

• Notes

The icons displayed on the Impress toolbars illustrated in this appendix may differ from what is displayed on a computer screen. Toolbar icons depend on the computer operating system being used and how LibreOffice has been set up. For more information on customizing LibreOffice and the toolbars, see the Getting Started Guide.

Some toolbars when selected do not display until an object of the correct type is selected in a presentation. For example, the Image toolbar only displays when an image, or graphic, using an image file format is selected.

Using toolbars

Displaying toolbars

Two methods of opening toolbars in Impress are used, as follows:

1) Go to View > Toolbars on the Menu bar. A sub-menu opens with an alphabetical list of toolbars available for creating presentations in LibreOffice Impress.

2) Click on a toolbar name to display it and make it active. Active toolbars are indicated by highlighting or a check mark next to the toolbar name, depending on computer setup.

• Note

When selecting some tools on a toolbar, a sub-toolbar may open providing more tools to edit an object. For example, clicking on Color in the Image toolbar opens the Color sub‑toolbar to adjust the color settings of an image.

Closing toolbars

To close a toolbar, use one of the following methods:

• Go to View > Toolbars on the Menu bar and deselect the toolbar.

• Right-click in a blank area on a toolbar and select Close Toolbar from the context menu.

• Click on the X in the right corner of the title bar of a floating toolbar.

Moving toolbars

Docked toolbars

By default, some toolbars are docked into position in the Impress main window. For example, the Standard toolbar is docked at the top of the main window. Docked toolbars can be undocked and moved to a new docked position on the main window, or left as a floating toolbar.

1) Move the cursor over the small vertical handle at the left end of the toolbar (highlighted in Figure 1). The cursor changes shape to the moving cursor used for the computer system and setup.

2) Click and drag the toolbar to a new location. This can be a new docked position, or a floating toolbar. A hashed border appears around the toolbar indicating the toolbar position as it is dragged.

3) Release the cursor when the required position is reached.

• Note

If the small vertical bar is not visible at the left end of a docked toolbar, then the toolbar is locked into position. A docked toolbar must be unlocked before it can be moved to a new position in the Impress main window. See “Locking and unlocking toolbars” on page 1 for more information.

Floating toolbars

1) To move a floating toolbar, click on its title bar and drag it to a new floating location.

2) Release the cursor when the toolbar is in the required position.

• Note

A floating toolbar does not have to be positioned on the Impress main window for it to function.

Floating sub-toolbars

Some tools on a toolbar have a triangle ▼ to the right of the tool indicating that more tools are available on a sub-toolbar, for example Basic Shapes on the Drawing toolbar. Sub-toolbars can be turned into floating sub-toolbars and moved into a new position as follows:

1) Move the cursor over the horizontal handle at the top of the sub-toolbar (highlighted in Figure 2). The cursor changes to the moving cursor used for the computer system and setup.

2) Click and drag the sub-toolbar to a new location to create a floating sub-toolbar.

3) Release the cursor when the required position is reached.

4) To close the floating sub-toolbar use one of the following methods:

– Right-click on the triangle ▼ in the sub-toolbar title bar and select Close Toolbar from the context menu.

– Click on the X at the right end of the sub-toolbar title bar.

Docking toolbars

To dock a floating toolbar, use one of the following methods:

• Click on the title bar and drag it to a docking position on the main window. When a toolbar reaches a docking position, a hashed border appears at the docked position. Release the cursor and the toolbar is docked.

• Right-click on the toolbar and select Dock Toolbar from the context menu. The toolbar moves into a docked position. If the position is not suitable, move the toolbar to a new docked position.

• To dock all floating toolbars that are active, right-click on the toolbar and select Dock All Toolbars from the context menu.

Locking and unlocking toolbars

Docked toolbars

When a toolbar has been docked into position on the Impress main window, the toolbar can be locked into position preventing the toolbar from becoming a floating toolbar.

• To lock a toolbar into a docked position, right-click in a blank area on the toolbar and select Lock Toolbar Position from the context menu. A check mark appears against this option indicating the toolbar is now locked. The small vertical or horizontal bar disappears from the top or left end of the toolbar indicating that the toolbar is locked.

• To unlock a toolbar, right-click in a blank area on the toolbar and click on Lock Toolbar Position in the context menu. The check mark next to this option disappears indicating the toolbar is now unlocked. The small vertical or horizontal bar appears at the top or left end of the toolbar indicating that the toolbar is unlocked. This bar is also is used to move the toolbar.

• Notes

Some toolbars cannot be docked or locked into position. This is indicated by the options Dock Toolbar and/or Lock Toolbar Position being grayed out, making the options unavailable.

Using the Lock Toolbars option affects ALL toolbars and sub-toolbars available in all LibreOffice modules.

Locking and unlocking toolbars and sub-toolbars

To prevent toolbars and sub-toolbars from becoming floating toolbars or sub-toolbars, they can be locked. Also, locked toolbars and sub-toolbars can be unlock using the same method below. The Lock Toolbars option is a lock/unlock switch.

1) Save the presentation that is open in Impress, then go to View > Toolbars on the Menu bar and select Lock Toolbars from the sub-menu.

2) Select Restart Now in the Restart LibreOffice dialog that opens to activate the Lock Toolbars option.

3) To unlock toolbars or sub-toolbars to create floating toolbars or sub-toolbars, repeat Steps 1 and 2.

Editing toolbars

When LibreOffice is installed on a computer, a set of toolbars suitable for each LibreOffice component are also installed. Each toolbar has a default set of visible tools. Tools can be added or deleted, and toolbars can be customized.

Adding tools

1) Right-click in a blank area on a toolbar, or click on the triangle ▼ on the right of the toolbar title bar.

2) Select Visible Buttons from the context menu to display a list of available tools.

3) Click on the tool required and the tool appears in the toolbar. The list of available tools closes automatically. If there is a highlight or check mark next to the tool, then that tool is already installed on the toolbar.

• Note

When adding tools using Visible Buttons, the tool is added to the toolbar in the same position as the tool appears in the Visible Buttons list. That is, the top tool in Visible Buttons appears at the left end of the toolbar and the bottom tool appears at the right end of the toolbar. Tool positions on a toolbar cannot be changed.

Deleting tools

1) Right-click in a blank area on a toolbar, or click on the triangle ▼ on the right of the toolbar title bar.

2) Select Visible Buttons from the context menu to display a list of available tools.

3) Click on the tool no longer required and the tool is removed from the toolbar. The highlight or check mark next to the tool is also removed. The list of available tools closes automatically.

Customizing toolbars

Extra tools and commands that are not available in Visible Buttons can be added to a toolbar using customization. Customization also allows the creation of new toolbars if a specific set of tools are required for a specific task. For information on customizing toolbars, see the Getting Started Guide.

Toolbars

• The number of tools visible on a toolbar depend on the computer setup that is being used to create a presentation.

• The tools displayed on the toolbars in this chapter are examples only

• The tools already installed on a toolbar are indicated in Visible Buttons either by the tool icon being highlighted or by a check mark. This install indication depends on computer setup and computer operating system being used.

• On some toolbars, tool icons may have a triangle ▼ to the right of the icon. Click on this triangle to open a list of options, toolbar, or sub-toolbar.

• Some tools also have the option of using a keyboard shortcut instead of clicking on the tool. Keyboard shortcuts are displayed on the right of the tool icon. For a full list of keyboard shortcuts that are available in Impress, see Appendix A, Keyboard Shortcuts.

3D-Objects

The 3D-Objects toolbar (Figure 1) provides the following tools for creating 3D objects in a slide. Go to View > Toolbars > 3D-Objects on the Menu bar. Alternatively, click on the triangle ▼ next to 3D‑Objects on the Drawing toolbar to open a sub-toolbar for access to the same 3D tools.

3D-Settings

The 3D-Settings toolbar (Figure 1) the following tools and these tools are only active when an object has been converted to 3D using the tool Toggle Extrusion and the converted object is selected.

For the following tools on the 3D-Settings toolbar click on the triangle ▼ on the right of the icon for access to various options as follows:

Depth

3D extrusion depth — 0cm; 1cm; 2.5cm; 5cm; 10cm; Infinity; Custom. The measurement unit depends on the ruler settings in Tools > Options > LibreOffice Impress > General (macOS LibreOffice > Preferences > LibreOffice Impress > General).

Direction

3D extrusion direction and type — Parallel; Perspective.

Lighting

Lighting direction and lighting level of 3D extrusion — Bright; Normal; Dim.

Surface

Surface type of 3D extrusion — Wire Frame; Matt; Plastic; Metal.

3D Color

Color of 3D extrusion. Select a color from one of the available color palettes.

Align Objects

The Align Objects toolbar (Figure 5) provides tools for aligning several objects in a slide to improve the visual impact of objects on a slide. The tools available on the Align Objects toolbar, from left to right, are as follows:

Left

Aligns the left edges of selected objects. If only one object is selected in Draw or Impress, the left edge of the object is aligned to the left page margin.

Centered

Horizontally centers selected objects. If only one object is selected in Draw or Impress, the center of the object is aligned to the horizontal center of the page.

Right

Aligns the right edges of selected objects. If only one object is selected in Impress or Draw, the right edge of the object is aligned to the right page margin.

Top

Vertically aligns top edges of the selected objects. If only one object is selected in Draw or Impress, the top edge of the object is aligned to the upper page margin.

Center

Vertically centers selected objects. If only one object is selected in Draw or Impress, the center of the object is aligned to the vertical center of the page.

Bottom

Vertically aligns the bottom edges of selected objects. If only one object is selected in Draw or Impress, the bottom edge of the object is aligned to the lower page margin.

Comments

The Comments toolbar (Figure 6) provides tools for adding, deletion, and navigation of comments in a presentation. To use comments, it is recommended to add the name and initials of all users in Tools > Options > LibreOffice > User Data (macOS LibreOffice > Preferences > LibreOffice > User Data) so that comments can be easily identified.

Distribute Selection

The Distribute Selection toolbar (Figure 7) provides tools to distribute three or more selected objects evenly along the horizontal axis or vertical axis. Also, the spacing between objects can be evenly distributed. The tools available on the Distribute Selection toolbar provide the following options:

Distribute Horizontally Left

Distributes the selected objects, so that the left edges of the objects are evenly spaced from one another.

Distribute Horizontally Center

Distributes the selected objects, so that the horizontal centers of the objects are evenly spaced from one another.

Distribute Horizontally Spacing

Distributes the selected objects horizontally, so that the objects are evenly spaced from one another.

Distribute Horizontally Right

Distributes the selected objects, so that the right edges of the objects are evenly spaced from one another.

Distribute Vertically Top

Distributes the selected objects, so that the top edges of the objects are evenly spaced from one another.

Distribute Vertically Center

Distributes the selected objects, so that the vertical centers of the objects are evenly spaced from one another.

Distribute Vertically Spacing

Distributes the selected objects vertically, so that the objects are evenly spaced from one another.

Distribute Vertically Bottom

Distributes the selected objects, so that the bottom edges of the objects are evenly spaced from one another.

Drawing

The Drawing toolbar (Figure 8) provides the tools used to create graphic objects on slides in a presentation. By default, this toolbar is docked on the left side of the Workspace. Some tool shapes on the Drawing toolbar change depending on the last tool that was previously selected and used.

• Where available, click on the triangle ▼ to the right of a tool icon to open a pop-up toolbar, then select the required shape to add to a drawing. For more information on sub‑toolbars, see “Sub-toolbars” on page 1.

• To create a floating sub-toolbar, click on the handle (Figure 2 on page 1) at the top of the pop-up toolbar and drag to an empty area on the main window.

Edit Points

The Edit Points toolbar (Figure 9) provides tools for editing the points of a curve or polygon, or an object that has been converted to a curve or polygon. The toolbar only becomes active when an object is selected. Click on Edit Points on the Drawing or Standard toolbar, or use the keyboard shortcut F8 to open the toolbar.

Find

The Find toolbar (Figure 10) opens by default and is docked in the bottom left corner of the Impress main window above the Status bar. This toolbar can be undocked from its default position and made into a floating toolbar.

Fontwork

The Fontwork toolbar (Figure 11) is used to create graphical text objects in a slide and provide the tools for editing a graphical text object. This toolbar only becomes active when a Fontwork graphical text object has been selected on a slide.

Some tools on the Fontwork toolbar have a triangle ▼ to the right of the tool. Click on this triangle to open a pop-up toolbar, or drop-down option list.

Fontwork Shape

Select the required shape for a Fontwork graphical text object from the options available.

Fontwork Alignment

Select the paragraph alignment from the options available.

Fontwork Character Spacing

Select the required character spacing from the options available.

Form Controls

The Form Controls toolbar (Figure 12) provides the tools required to create an interactive form. This allows controls to be added to a form in a text, drawing, spreadsheet, presentation, or HTML document. For example a button that opens another presentation or slide.

Form Design

The Form Design toolbar (Figure 13) opens a form in Design Mode so that it can be edited. Controls of the form cannot be activated, or its contents edited when in Design Mode. However, the position and size of the controls can be changed, properties edited, and controls added or deleted in Design Mode.

Form Navigation

The Form Navigation toolbar (Figure 14) provides tools to edit a database table or control data view. The toolbar is normally displayed at the bottom of a document that contains fields that are linked to a database. This toolbar is only active when forms are connected to a database, which is why an inactivate toolbar is shown in Figure 14.

Also, the Form Navigation toolbar allows movement within records as well as inserting and deleting records. If data is saved in a form, the changes are transferred to the database. This toolbar also provides tools providing sort, filter, and search functions for data records.

Gluepoints

The Gluepoints toolbar (Figure 15) provides tools to insert a glue point or modify the properties of a glue point. A gluepoint is where a connector is glued (attached) to an object.

Image

The Image toolbar (Figure 16) provides tools to edit, modify, align, reposition and resize images. The toolbar only becomes active and available when an image is selected in a presentation. The Image toolbar automatically replaces the Line and Filling toolbar when it becomes active.

Insert

The Insert toolbar (Figure 17) provides tools to insert different types of objects into a slide.

Legacy Circles and Ovals

The Legacy Circles and Ovals toolbar (Figure 18) provides tools to insert different types of circles and ovals into a drawing.

Legacy Rectangles

The Legacy Rectangles toolbar (Figure 19) provides tools to insert different types of rectangles and squares into a slide.

Line and Filling

The Line and Filling toolbar (Figure 20) provides tools and drop-down lists for editing lines, arrows, and object borders. The tools available vary depending on the type of object selected for editing.

Master View

The Master View toolbar (Figure 21) provides tools to create a new master slide, rename a master slide, delete a master slide, and close master view. This toolbar is only active when Impress is in master view.

Media Playback

The Media Playback toolbar (Figure 22) provides the tools required to insert, view, play, and listen to audio and video files. The toolbar only becomes active when an audio or video file is selected. Impress supports many different media formats depending on the computer operating system being used.

Options

The Options toolbar (Figure 23) provides tools for editing various settings for newly created presentations, for example how objects snap to the grid when being moved or resized.

Outline

The Outline toolbar (Figure 24) provides tools for working with outlines.

Presentation

The Presentation toolbar (Figure 25) provides tools for working with presentations.

Redaction

The Redaction toolbar (Figure 26) is used to block portions of a drawing when protecting sensitive information. Redaction helps enterprises and organizations to comply with regulations on confidentiality or privacy.

When a redacted drawing is exported, any redacted portions are removed from the drawing and replaced by redaction blocks of pixels. This prevents any attempt in restoring or copying the original contents. A redacted drawing is often exported as PDF for publication or sharing.

Slide View

The Slide View toolbar (Figure 27) opens with the Slide Sorter view and provides tools to rehearse timings of a slide show; hide and show slides, and change the number of slides displayed in Slide Sorter view.

Standard

The Standard toolbar (Figure 28) is common to all LibreOffice modules and provides tools for creating and editing documents using LibreOffice. The Standard toolbar differs between different LO modules to allow for different tool sets used in creating the different types of documents.

Standard (Single Mode)

The Standard (Single Mode) toolbar (Figure 29) can be used instead of the Standard toolbar if necessary. The Standard (Single Mode) toolbar is normally used when the user interface is switched to single mode. For more information on selecting and using user interface variants, see Chapter 12, User Interface Variants.

Standard (Viewing Mode)

The Standard (Viewing Mode) toolbar (Figure 30) provides tools to save, edit and distribute a document.

Table

The Table toolbar (Figure 31) provides tools and options to edit and format a table placed on a slide. This toolbar only becomes active when a table is selected.

Text

The Text toolbar (Figure 32) provides tools to insert text boxes and callouts into a slide.

Text Formatting

The Text Formatting toolbar (Figure 33) provides tools for formatting text and alignment commands. This toolbar becomes active when text in a text box or graphic object has been selected and it automatically replaces the Line and Filling toolbar.

Transformations

The Transformations toolbar (Figure 34) provides tools to modify the shape, orientation, or fill of selected objects.

TSCP Classification

The TSCP Classification toolbar (Figure 35) provides tools to help in selecting the security of a document. LibreOffice adds custom fields in the document properties (File > Properties > Custom Properties on the Menu bar) to store the classification policy as document metadata. TSCP stands for Transglobal Secure Collaboration Participation.

Zoom

The Zoom toolbar (Figure 36) provides tools to reduce or enlarge the screen display of the current presentation.

Sub-toolbars

3D-Objects

Click on the triangle ▼ to the right of 3D-Objects on the Drawing toolbar to open the 3D-Objects sub-toolbar (Figure 37), then select a 3D object to add to a drawing. The 3D-Objects sub-toolbar is identical to the 3D-Objects toolbar available at View > Toolbars on the Menu bar.

Basic Shapes

Click on the triangle ▼ to the right of Basic Shapes on the Drawing toolbar to open the Basic Shapes sub-toolbar (Figure 38), then select a basic shape to add to a drawing.

Block Arrows

Click on the triangle ▼ to the right of Block Arrows on the Drawing toolbar to open the Block Arrows sub-toolbar (Figure 39), then select a block arrow to add to a drawing.

Callouts

Click on the triangle ▼ to the right of Callouts on the Drawing toolbar to open the Callouts sub‑toolbar (Figure 40), then select a callout to add to a drawing.

Color

The Color sub-toolbar (Figure 41) provides tools to edit the color properties of a selected object. After selecting an image or graphic to open the Image toolbar, click on Color on the Image toolbar. The tools available on the Color sub-toolbar are as follows:

Red

Specifies the proportion of red RGB color components for the selected graphic object. Values from -100% (no red) to +100% (full red) are possible.

Green

Specifies the proportion of green RGB color components for the selected graphic object. Values from -100% (no green) to +100% (full green) are possible.

Blue

Specifies the proportion of blue RGB color components for the selected graphic. Values from -100% (no blue) to +100% (full blue) are possible.

Brightness

Specifies the brightness for the selected graphic object. Values from -100% (only black) to +100% (only white) are possible.

Contrast

Specifies the contrast for viewing the selected graphic image. Values from -100% (no contrast at all) to +100% (full contrast) are possible.

Gamma

Specifies the gamma value for the view of the selected object, which affects the brightness of the mid‑tone values. Values from 0.10 (minimum Gamma) to 10 (maximum Gamma) are possible.

Connectors

Click on the triangle ▼ to the right of Connectors on the Drawing toolbar to open the Connectors sub‑toolbar (Figure 42), then select a connector to add to a drawing.

Curves and Polygons

Click on the triangle ▼ to the right of Curves and Polygons on the Drawing toolbar to open the Curves and Polygons sub‑toolbar (Figure 43), then select a curve or polygon to add to a drawing.

Flowchart

Click on the triangle ▼ to the right of Flowchart on the Drawing toolbar to open the Flowchart sub‑toolbar (Figure 44), then select a flowchart shape to add to a drawing.

Lines and Arrows

Click on the triangle ▼ to the right of Lines and Arrows on the Drawing toolbar to open the Lines and Arrows sub‑toolbar (Figure 45), then select a line or arrow to add to a drawing.

Stars and Banners

Click on the triangle ▼ to the right of Stars and Banners on the Drawing toolbar to open the Stars and Banners sub‑toolbar (Figure 46), then select a star or arrow to add to a drawing.

Symbol Shapes

Click on the triangle ▼ to the right of Symbol Shapes on the Drawing toolbar to open the Symbol Shapes sub‑toolbar (Figure 47), then select a symbol shape to add to a drawing.

Contents

• Copyright

• Contributors

• Feedback

• Publication date and software version

• Introduction

• Using toolbars

• Displaying toolbars

• Closing toolbars

• Moving toolbars

• Docked toolbars

• Floating toolbars

• Floating sub-toolbars

• Docking toolbars

• Locking and unlocking toolbars

• Docked toolbars

• Locking and unlocking toolbars and sub-toolbars

• Editing toolbars

• Adding tools

• Deleting tools

• Customizing toolbars

• Toolbars

• 3D-Objects

• 3D-Settings

• Align Objects

• Comments

• Distribute Selection

• Drawing

• Edit Points

• Find

• Fontwork

• Form Controls

• Form Design

• Form Navigation

• Gluepoints

• Image

• Insert

• Legacy Circles and Ovals

• Legacy Rectangles

• Line and Filling

• Master View

• Media Playback

• Options

• Outline

• Presentation

• Redaction

• Slide View

• Standard

• Standard (Single Mode)

• Standard (Viewing Mode)

• Table

• Text

• Text Formatting

• Transformations

• TSCP Classification

• Zoom

• Sub-toolbars

• 3D-Objects

• Basic Shapes

• Block Arrows

• Callouts

• Color

• Connectors

• Curves and Polygons

• Flowchart

• Lines and Arrows

• Stars and Banners

• Symbol Shapes