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Impress Guide 7.0

Chapter 1
Introducing Impress

Copyright

This document is Copyright © 2021 by the LibreOffice Documentation Team. Contributors are listed below. You may distribute it and/or modify it under the terms of either the GNU General Public License (http://www.gnu.org/licenses/gpl.html), version 3 or later, or the Creative Commons Attribution License (http://creativecommons.org/licenses/by/4.0/), version 4.0 or later.

All trademarks within this guide belong to their legitimate owners.

Contributors

To this edition.

Peter Schofield

Claire Wood

Jean Hollis Weber

Felipe Viggiano

Regina Henschel

Samantha Hamilton

Olivier Hallot

Dave Barton

 

To previous editions.

Peter Schofield

Dimona Delvere

Michele Zarri

T. Elliot Turner

Jean Hollis Weber

Hazel Russman

Chad D. Lines

Low Song Chuan

Jaimon Jacob

Muhammad Sufyan Zainalabidin

Dan Lewis

Agnes Belzunce

Peter Hillier-Brook

Gary Schnabl

Claire Wood

Rachel Kartch

Linda Worthington

 

Feedback

Please direct any comments or suggestions about this document to the Documentation Team’s mailing list: documentation@global.libreoffice.org

Note

Everything sent to a mailing list, including your email address and any other personal information that is written in the message, is publicly archived and cannot be deleted.

Publication date and software version

Published February 2021. Based on LibreOffice 7.0.

What is Impress?

Impress is the presentation (slide show) program included in LibreOffice. Impress creates presentations in the ODP format, which can be opened by other presentation software or can be exported in different presentation formats.

You can create slides that contain many different elements, including text, bulleted and numbered lists, tables, charts, and a wide range of graphic objects such as clip-art, drawings and photographs. Impress also includes a spelling checker, a thesaurus, text styles, and background styles.

This chapter introduces the Impress user interface. The remaining chapters in this guide explain all the features available in Impress that can be used to create more sophisticated slide shows.

To use Impress for more than very simple slide shows, requires some knowledge of the slide elements. Slides containing text use styles to determine the appearance of that text. Creating drawings in Impress is similar to using the Draw program included in LibreOffice. See the Draw Guide for more details on how to use the drawing tools.

Starting Impress

You can start Impress in several ways:

When you start Impress for the first time, the main Impress window opens, as default, with the Select a Template dialog displayed (Figure 1). Templates included with Impress are designed to fit the two standard sizes of presentation slides: 4:3 and 16:9 ratios. However, templates will adapt to other sizes that are available and can be selected by going to Slide > Properties > Paper Format on the Menu bar or Format in the Slide section in the Properties deck on the Sidebar.

Note

When LibreOffice was installed on your computer, a menu entry for each component is normally added to your system menu. The exact name and location of these menu entries depend on the operating system and graphical user interface.

The New icon displayed on the Standard toolbar will depend on which LibreOffice module you have open when you want to create a new presentation.

Figure 1: Select a Template dialog

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Tip

To start Impress without the Select a Template dialog (Figure 1), deselect Show this dialog at startup in the lower left of the dialog.

In Windows or Linux, go to Tools > Options > LibreOffice Impress > General on the Menu bar and deselect Start with Template Selection under New Document.

In macOS, LibreOffice > Preferences > LibreOffice Impress > General on the Menu bar and deselect Start with Template Selection under New Document.

Main Impress window

The main Impress window (Figure 2) has three main sections: Slides pane, Workspace, and Sidebar. At the top is a menu bar and toolbars. Toolbars can be displayed or hidden during the creation of a presentation.

Tip

You can close the Slides pane or Sidebar by clicking the X in the upper right corner of each pane or go to View > Slides pane or View > Sidebar on the Menu bar to deselect the pane. To reopen a pane, select View > Slides pane or View > Sidebar on the Menu bar.

Figure 2: Impress main window with Hide/Show markers highlighted

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Tip

You can maximize the Workspace area by clicking on the Hide/Show marker in the middle of the vertical separator line (highlighted in Figure 2). Using the Hide/Show marker hides, but does not close, the Slides pane or Sidebar. To restore a pane, click again on its Hide/Show marker.

Menu bar

The Impress Menu bar, at the top of the main window, provides several menus common to all LibreOffice modules. The commands may differ between the modules for File, Edit, View, Insert, Format, Tools, Window, and Help. Impress has two extra menus for Slide and Slide Show. When you select one of the menus, a sub-menu drops down to show commands. The Menu bar can be customized and for more information, see the Getting Started Guide.

Workspace

The Workspace (normally the center of the main window) opens in the Normal view. It has four standard views selected using tabs: Normal, Outline, Notes, and Slide Sorter (Figure 3). For more information on workspace views, see “Workspace viewsbelow.

If you are using master slides, then master views become available: Master Slide, Master Notes and Master Handout. There are no tabs for master views and can only be selected by going to View on the Menu bar. For more information on master slides, see Chapter 2, Using Slide Masters, Styles, and Templates.

Figure 3: Workspace view tabs

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Slides pane

The Slides pane contains thumbnail images of slides in a presentation in the order in which they will be shown. This slide show order cam be changed and is describe in Chapter 9, Slide Shows. Clicking on a slide image in the Slides pane selects it and places the slide in the Workspace where you can make changes to the displayed slide.

Several additional operations can be carried out on one or more slides in the Slides pane. These additional operations are available from a context menu when you right click in the Slides pane.

Sidebar

The Impress Sidebar, normally located on the right side of the Workspace, is similar to the Sidebar in the other LibreOffice modules and consists of seven decks. To open a deck, use one of the following methods:

To display or hide the Sidebar, use one of the following methods:

Properties

The Properties deck has nine sections allowing you to change slide layout and the format of any objects on a slide. The use of these sections is explained in this user guide.

Slide transition

The Slide Transition deck provides a selection of slide transitions available in Impress, transition speed, automatic or manual transition, and how long a selected slide is shown (automatic transition only). For more information on transitions, see Chapter 9, Slide Shows.

Animation

The Animation deck provides an easy way to add, change, or remove animations to different elements or objects on a slide and how they appear during a slide show. For more information on animations, see Chapter 9, Slide Shows.

Master Slides

On the Master Slides deck you define the slide style for your presentation and Impress includes several designs of master slides. The default master slide is blank, but the remaining master slides have backgrounds and styled text. For more information on master slides, see Chapter 2, Using Slide Masters, Styles, and Templates.

Styles

On the Styles deck you can quickly apply drawing and presentation styles to a selected object, create new styles for drawing and presentation, and modify both types of styles. When you save changes to a style, the changes are applied to all of the elements formatted with that style in the presentation. For more information on styles, see Chapter 2, Using Slide Masters, Styles, and Templates.

Gallery

Opens the Gallery deck where you can insert an object into your presentation either as a copy or as a link. A copy of an object is independent of the original object. Changes to the original object have no effect on the copy. A link remains dependent on the original object. Changes to the original object are also reflected in the link.

Navigator

Opens the Navigator deck where you can quickly move between slides in your presentation or select an object on a slide. It is recommended to give slides and objects in your presentation meaningful names so that you can easily identify them when using the navigator. For more information, see “Navigatorbelow.

Rulers

You should see rulers (bars with numbers) on the upper and left-hand sides of the workspace. If they are not visible, enable the rulers by selecting View > Rulers in the Menu bar. The rulers show the size of a selected object on the page using double lines (highlighted in Figure 4). You can also use the rulers to manage object handles and guide lines when positioning objects.

Figure 4: Rulers showing object size

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Figure 5: Changing ruler units

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Figure 6: Status bar

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The page margins in the drawing area are also represented on the rulers. You can change the margins directly on the rulers by dragging them with the mouse. The margin area is indicated by the grayed out area on the rulers as shown in Figure 4.

To change the measurement units of the rulers, which can be defined independently, right-click on a ruler and select the measurement unit from the drop down list, as illustrated for the horizontal ruler in Figure 5.

Status bar

The Status bar (Figure 6), located at the bottom of the main window, contains information that you may find useful when working on a presentation. You can hide the Status bar by going to View on the Menu bar and deselecting Status Bar.

Note

The sizes are given in the current measurement unit and might not be the same as the ruler units. The measurement unit on the Status bar is defined in Tools > Options > LibreOffice Impress > General.

Slide number

The slide number currently displayed in the Workspace and the total number of slides in the presentation.

Information area

This changes depending on the object selected on the slide. Examples are shown in the following table.

Example selection

Examples of information shown

Text area

Text Edit: Paragraph x, Row y, Column z

Charts, spreadsheets

Embedded object (OLE) “ObjectName” selected

Graphics

Bitmap with transparency selected

Master slide

The master slide associated with the slide or notes page currently displayed in the Workspace. Right-click to pop up a list of available master slides and select one to apply it to the selected slide. Double-click to open the Available Master Slides dialog (for more information, see Chapter 2, Using Slide Masters, Styles and Templates).

Cursor position/Object size

Shows different information depending on whether objects are selected or not.

Unsaved changes

Indicates if there are any unsaved changes in your presentation. Clicking this icon saves the document. If the presentation has not been saved before, the Save As dialog opens giving you the opportunity to save the presentation.

Digital signatures

Indicates if your presentation has a digital signature.

Text language

Indicates the language used for any text on your presentation.

Fit slide

When this icon is clicked on, the slide in the workspace zooms to fit in the Workspace.

Zoom slider

When moved, the slide changes its viewing zoom in the Workspace.

Zoom percentage

Indicates the zoom level of the slide displayed in the Workspace. Clicking on zoom percentage opens the Zoom & View Layout dialog where you adjust the settings for zoom factor and view layout.

Figure 7: Navigator dialog

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Navigator

The Navigator displays all objects contained in a presentation. It provides another convenient way to move around a presentation and find items in it.

To open the Navigator dialog ( Figure 7) go to View > Navigator on the Menu bar, or use the keyboard shortcut Ctrl+Shift+F5. Alternatively, click on Navigator in the Sidebar to open the Navigator deck that is similar in appearance and function as the Navigator dialog.

The Navigator is more useful if you give your slides and objects (pictures, spreadsheets, and so on) meaningful names, instead of leaving them with default names, such as “Slide 1” and “Shape 1” and so on (as shown in  Figure 7). This will allow you to easily locate a slide or object in your presentation.

Toolbars

Many toolbars can be used during slide creation. To display or hide the various toolbars in Impress, go to View > Toolbars on the Menu bar and select from the drop down menu that appears which toolbars you want to display. For example, the Standard and Drawing toolbars are shown by default, but the Line and Filling and Text Formatting toolbars are not shown.

You can select the icons or buttons that you want to appear on toolbars. To change the visible icons or buttons on any toolbar, right-click in an empty area on the toolbar and select Visible Buttons from the context menu. Visible icons or buttons are indicated by a check mark next to the icon name. Click on an icon name to hide or show it in the toolbar. For more information, see Chapter 11, Setting Up and Customizing Impress and the Getting Started Guide.

The toolbars that are widely used when creating a presentation are as follows:

Standard toolbar

The Standard toolbar ( Figure 8) is the same for all LibreOffice modules and is not described in detail in this user guide. By default, it is located just under the Menu bar at the top of the Workspace.

Figure 8: Standard toolbar

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Drawing toolbar

The Drawing toolbar ( Figure 9) contains all the necessary functions for drawing various geometric and freehand shapes, and for organizing them in a slide. More information on the Drawing toolbar can be found in Chapter 5, Managing Graphic Objects.

Figure 9: Drawing toolbar

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Line and Filling toolbar

The Line and Filling toolbar ( Figure 10) lets you modify the main properties of an object. The icons and pull-down lists vary according to the type of object selected. The Line and Filling toolbar lets you change color, style, and width of a line drawn, fill color and style, and other properties of an object. The object must be selected with a mouse click. If the selected object is a text frame, the Line and Filling toolbar changes to the Text Formatting toolbar ( Figure 11).

Figure 10: Line and Filling toolbar

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Text Formatting toolbar

The Text Formatting toolbar ( Figure 11) is similar to the Formatting toolbar in LibreOffice Writer and only appears when a text object has been selected in your presentation, automatically replacing the Line and Filling toolbar.

Figure 11: Text Formatting toolbar

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Note

The appearance of the toolbar icons varies depending on your operating system and the selection of icon size and style in Tools > Options > LibreOffice > View. For more information about working with toolbars, see the Getting Started Guide.

Workspace views

The Impress workspace has four standard views selected using tabs: Normal, Outline, Notes, and Slide Sorter. These tabs are normally displayed the top of the Workspace ( Figure 3). If the tabs are not displayed, then go to View > Views Tab Bar on the Menu bar. You can also select the different Workspace views by going to View on the Menu bar and selecting a view from the drop down menu.

If you are using master slides, then master views become available in the Workspace: Master Slide, Master Notes and Master Handout. There are no tabs for master views and can only be selected by going to View on the Menu bar and selecting Master Slide, Master Notes or Master Handout. For more information on master slides, see Chapter 2, Using Slide Masters, Styles, and Templates.

Normal view

Normal view is the main standard view for creating individual slides in a presentation. In Normal view you can design slides, add and format any text or graphics, and add any animation effects to text or graphics.

To place a slide in Normal view of the Workspace ( Figure 3), either click on the slide thumbnail in the Slides pane or click on the slide name in the Navigator.

Outline view

Outline view in the Workspace ( Figure 12) contains all of the slides of the presentation in their numbered sequence. It shows topic titles, bulleted lists, and numbered lists for each slide in outline format. Only the text contained in the default text boxes in each slide is shown. If you have added text boxes or graphic objects to the slides, then these objects are not displayed. Slide names are not included.

Figure 12: Outline view in Workspace

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Figure 13: Outline toolbar

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Note

If the Outline toolbar does not appear when in Outline view, then go to View > Toolbars on the Menu bar and select Outline from the drop down list.

Notes view

Use Notes view in the Workspace ( Figure 14) to add notes to a slide. These notes are not seen when the presentation is shown to an audience using an external display connected to your computer.

1)  Click the Notes tab in the Workspace.

2)  Click the slide in the Slides pane so that the slide appears in the Workspace.

3)  In the text box below the slide, click on the words Click to add notes and begin typing your notes.

You can resize the Click to add notes text box using the resizing handles which appear when you click on the edge of the box. You can also move or change the size of the box by clicking and dragging on the box border.

When text is inserted in the Click to add notes text box, it is automatically formatted using the predefined Notes style that you can find in Presentation Styles in the Styles deck on the Sidebar. You can format the Notes style to suit your needs. For more information, see Chapter 8, Adding and Formatting Slides, and Notes.

Figure 14: Notes view in Workspace

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Figure 15: Slide Sorter view in Workspace

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Figure 16: Slide View toolbar

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Slide Sorter view

The Slide Sorter view in the Workspace ( Figure 15) contains all the thumbnails of slides used in your presentation. Use this view to work with one slide or a group of slides.

Customizing Slide Sorter view

To change the number of slides per row in Slide Sorter view:

1)  Go to View > Toolbars > Slide View on the Menu bar to show the Slide View toolbarFigure 16)

2)  Adjust the number of slides, up to a maximum of 15, in the Slides per Row box.

Changing slide order

Changing the slide order in a presentation of a single slide or a group of slides using Slide Sorter view is as follows:

1)  Select a slide or a group of slides .

2)  Drag and drop the slide or group of slides at the location you want.

Selecting a group of slides

To select a group of slides, use one of these methods:

Working in Slide Sorter view

You can work with slides in Slide Sorter view just as you can in the Slides pane. To make changes, right-click on a slide and choose one of the following from the context menu:

Creating Presentations

By default, Impress opens with the Select a Template dialog displayed ( Figure 1) where you can select a template to use in your presentation. To create a new presentation without using a template, click on Cancel in the Select a Template dialog and a blank slide appears in the Workspace and Slides pane.

Tip

The first thing to do is decide on the purpose of the presentation and plan the presentation. Having an idea of who the audience will be, the structure, the content, and how the presentation will be delivered, will save you a lot of time from the start.

To prevent the Select a Template dialog from opening when you create a new presentation, go to Tools > Options > LibreOffice Impress > General on the Menu bar to open Options – LibreOffice Impress – General dialog ( Figure 17) and deselect the option Start with New Template Selection.

For more information on creating presentations, slide show options, and presentation settings, see Chapter 9, Slide Shows and Chapter 11, Setting Up and Customizing Impress.

Figure 17: Options LibreOffice Impress General dialog

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Figure 18: Presentation toolbar

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New presentation

When you create a new presentation, Impress shows only one slide in the Slides pane and Workspace ( Figure 2). You can add new slides or duplicate slides to your presentation as follows.

Inserting new slide

A new slide is inserted into a presentation using one of the following methods.

Note

A new slide is inserted after the selected slide in the presentation. If a slide is not selected, then the new slide is inserted as the last slide in the presentation.

Duplicate slide

To duplicate a slide, select the slide you want to duplicate in the Slides pane and use one of the following methods. A duplicate slide is inserted after the selected slide in the presentation.

Figure 19: Slide and Layouts sections in Properties on Sidebar

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Slide format

Click on Properties on the Sidebar and open the Slide section ( Figure 19) to display the format options available for your presentation. The Slide section allows you to quickly format all the slides included in your presentation and select master slides for your presentation. For more information on formatting slides and using master slides, see Chapter 2, Using Slide Masters, Styles, and Templates and Chapter 8, Adding and Formatting Slides and Notes.

Slide layout

By default in Impress, the Title Slide layout is used for the first slide when you create a new presentation. The layouts included in Impress range from a blank slide to a slide with six contents boxes and a title. For more information on slide layouts, see Chapter 8, Adding and Formatting Slides and Notes.

The first slide in a presentation is normally a title slide. The layouts Title Slide, which also contains a section for a subtitle, or Title Only are the most suitable layouts for the first slide in a presentation. For the remaining slides you will probably use the Title, Contents layout.

Impress does not have the functionality to create custom layouts. However, you can resize and move the different elements in a slide layout. For more information, see “Modifying slide elementsbelow.

Tip

To view the names for slide layouts, use the tooltip feature. Position the cursor on an icon in the Layout section (or on any other tool icon) in the Properties deck on the Sidebar and its name will be displayed in a small rectangle.

Selecting slide layout

After selecting a slide in your presentation, select a slide layout using one of the following methods:

Note

Text and graphic elements can be readjusted at any time during the preparation of a presentation, but changing the layout of a slide that already contains some contents can have a dramatic effect. It is therefore recommended that you pay particular attention to the layout you select. If you do need to change the layout after contents have been added, the contents are not lost though they may need to be reformatted.

Changing slide layout

After selecting a slide in your presentation, change the slide layout using one of the following methods:

Slide contents

Several layouts contain one or more content boxes. Each of these boxes can be configured to contain one of the following elements: slide title, text, table, chart, image or audio/video, as shown in Figure 20.

Figure 20: Selecting slide contents type

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Modifying slide elements

When a slide is inserted into your presentation, it contains elements that were included in the selected slide layout. However, it is unlikely that the predefined layouts will suit all your needs for your presentation. You may want to remove elements that are not required or insert objects such as text and/or graphics.

Although Impress does not have the functionality to create new layouts, it allows you to resize and move the slide elements. It is also possible to add slide elements without being limited to the size and position of content boxes.

Note

It is recommended that changes to slide elements in the layouts included in Impress are only be made using normal view, which is the default. Attempting any changes to a slide element when in master view is possible, but may result in unpredictable results and requires extra care as well as a certain amount of trial and error.

Moving contents box

1)  Click on the outer frame so that the selection handles are displayed.

2)  Place the mouse cursor on the frame so that the cursor changes shape. This is normally a clenched hand, but depends on your computer setup.

3)  Click the mouse button and drag the contents box to its new position on the slide, the release the mouse button.

Resizing contents box

1)  Click on the outer frame so that the selection handles are displayed.

2)  Place the mouse cursor on a selection handle the frame so that the cursor changes shape.

3)  Click the mouse button and drag the selection handle on the frame to resize the contents box, then release the mouse button.

Removing elements

1)  Click a contents box or an element to highlight it and the selection handles are displayed.

2)  Press the Delete or Backspace key to remove the contents box or element.

Adding text

There are two ways of adding text to a slide – contents box or text box. For more information on text, see Chapter 3, Adding and Formatting Text.

Adding images or objects

To add images or objects to a slide, for example a picture, clipart, drawing, photograph, or spreadsheet, click on Insert on the Menu bar and select from the drop down menu the image or object type you require. For more information on adding objects, see the following chapters:

Modifying slide appearance

To change the background and other characteristics of all slides in the presentation, you need to modify the master slide or select a different master slide.

A master slide is a slide with a specified set of characteristics that acts as a template and is used as the starting point for creating other slides. These characteristics include the background, objects in the background, formatting of any text used, and any background graphics.

Impress has included a range of master slides, found in the Master Slide section on the Properties deck in the Sidebar. You can also create and save additional master slides or add more from other sources. See Chapter 2, Using Slide Masters, Styles, and Templates for information on creating and modifying master slides.

For example, to change the background of an individual slide or a master slide:

1)  Right click on a slide or master slide and select Properties from the context menu to open the Slide Setup dialog (Figure 21).

2)  Select Background and then select the type of background to use from None, Color, Gradient, Bitmap, Pattern and Hatch.

3)  Make your selection from the various properties that are available for each type of background.

4)  Click OK to apply your changes and close the dialog.

Note

Inserting and correctly formatting background is beyond the scope of this chapter. For more information, see Chapter 6, Formatting Graphic Objects.

Modifying slide shows

Figure 21: Slide Setup dialog - background

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By default, a slide show will display all the slides in the same order as they appear in Slide Sorter view on the Workspace (Figure 15).

Now is a good time to review the entire presentation and answer some questions. Run the slide show at least once (see “Running a slide showbelow) before answering them. You may have some questions of your own.

Tip

If one or more slides seem to be unnecessary, hide the slide or slides, and view the slide show a few more times to make sure they are not needed. To hide a slide, right-click the slide in the Slides pane and select Hide Slide from the context menu. Do not delete a slide until you have done this or you may have to create that slide again.

Once you have answered these and your own questions, make the necessary changes. Making changes is done easily in Slide Sorter view on the Workspace.

Slide order

Change the slide order in your presentation using one of the following methods:

Animations

If you want to add animations to slides in your presentation, click on Animation on the Sidebar to open the Animation deck giving access to the various animation options as follows:

Animation is an advanced technique and is beyond the scope of this chapter. For more information on animation, see Chapter 9, Slide Shows.

Slide transitions

To give your presentation a professional look, it is recommended to add transitions between each slide in your presentation. Click on Slide Transition on the Sidebar to open the Slide Transition deck giving access to the various transition options as follows:

Adding slide transitions is an advanced technique and is beyond the scope of this chapter. For more information on slide transitions, see Chapter 9, Slide Shows.

Running a slide show

When you have completed your presentation, it is recommended to run a slide show as a test to make sure that everything is to your satisfaction. For more information and details about running a slide show, see Chapter 9, Slide Shows.

1)  To run a slide show after completing your presentation, use one of the following methods:

2)  If the option Automatically after X seconds has been selected, the slide show will automatically run after the selected time has elapsed.

3)  If the option On mouse click has been selected, use one of the following methods to move to the next slide.

4)  When the slide show has ended or to exit the slide show before it has finished, press the Esc key to close the Presenter Console and return to your presentation in Impress.

Presenter Console

The Presenter Console (Figure 22) in LibreOffice Impress can also be used when an extra display for presentation has been connected your computer. The Presenter Console provides extra control over slide shows by using different display views:

For more information and details about using the Presenter Console, see Chapter 9 Slide Shows.

Figure 22: Impress Presenter Console

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