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Impress Guide 7.0

Chapter 3
Adding and Formatting Text

Copyright

This document is Copyright © 2021 by the LibreOffice Documentation Team. Contributors are listed below. You may distribute it and/or modify it under the terms of either the GNU General Public License (http://www.gnu.org/licenses/gpl.html), version 3 or later, or the Creative Commons Attribution License (http://creativecommons.org/licenses/by/4.0/), version 4.0 or later.

All trademarks within this guide belong to their legitimate owners.

Contributors

To this edition.

Peter Schofield

Claire Wood

Jean Hollis Weber

Felipe Viggiano

Regina Henschel

Samantha Hamilton

Olivier Hallot

Dave Barton

 

To previous editions.

Peter Schofield

Dimona Delvere

Michele Zarri

T. Elliot Turner

Jean Hollis Weber

Hazel Russman

Chad D. Lines

Low Song Chuan

Jaimon Jacob

Muhammad Sufyan Zainalabidin

Dan Lewis

Agnes Belzunce

Peter Hillier-Brook

Gary Schnabl

Claire Wood

Rachel Kartch

Linda Worthington

 

Feedback

Please direct any comments or suggestions about this document to the Documentation Team’s mailing list: documentation@global.libreoffice.org

Note

Everything sent to a mailing list, including your email address and any other personal information that is written in the message, is publicly archived and cannot be deleted.

Publication date and software version

Published February 2021. Based on LibreOffice 7.0.

Introduction

Any text used in slides is contained in text boxes. This chapter describes the following:

Working with text boxes

Adding text boxes to slides is carried out using one of the following methods:

Figure 1: Standard toolbar

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Figure 2: Drawing toolbar

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Figure 3: Text Formatting toolbar

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Note

When inserting text boxes and adding or formatting text, the Text Formatting toolbar (Figure 3) automatically opens replacing the Line and Filling toolbar, if the Line and Filling toolbar is active and displayed.

Note

The Insert Vertical Text tool for creating a vertical text box and inserting vertical text is only available when Asian and Complex text layout (CTL) options are enabled. Go to in Tools > Options > Language Settings > Languages on the main menu bar to select these options for vertical text.

Note

AutoLayout text boxes can be moved, resized and deleted in the same way as text boxes. See “Moving text boxes”  below, “Text positioningbelow, and “Deleting text boxes” below for more information.

Figure 4: Layouts section in Properties on Sidebar

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Figure 5: Layout context menu on Menu bar

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AutoLayout text boxes

AutoLayout text boxes are automatically created when you select one of the slide layouts available in Impress.

1)  Select an Impress slide layout using one of the following methods:

2)  Click on the text Click to add Title or Click to add Text. This text will automatically disappear replaced by a flashing text cursor. The Text Formatting toolbar (Figure 3) automatically opens replacing the Line and Filling toolbar.

3)  Type or paste your text into the AutoLayout text box and, if necessary, format the text to your requirements using the information in this chapter.

4)  If necessary, copy, resize and/or reposition the AutoLayout text box using the information in this chapter.

5)  Click outside the AutoLayout text box to deselect it.

Creating text boxes

1)  Click on Insert Text Box or Insert Vertical Text on the Standard toolbar (Figure 1) or the Drawing toolbar (Figure 2). The Text Formatting toolbar (Figure 3) automatically opens replacing the Line and Filling toolbar.

2)  Create a text box using one of the following methods:

3)  Type or paste your text in the text box.

4)  Click outside the text box to deselect it.

Note

If you are using a vertical text box, it is the height that will increase as a single line when you enter text. If you click and drag using vertical text box, you set the height of the text box and the width of the text box automatically increases creating multiple vertical lines.

Moving text boxes

1)  Click in the text box to select it so that the border is displayed indicating that the text box is in edit mode.

2)  Move the cursor over the highlighted border and the cursor changes shape to the move cursor for your operating system (for example, a hand).

3)  When the move cursor appears, click once on the border to display the selection handles.

4)  Click and hold on the border, then drag the cursor to move the text box. A dashed outline of the text box shows where your text box will be placed as shown in Figure.

5)  Release the mouse button when the text box is in the desired position.

6)  Click outside the text box to cancel edit mode.

Note

Do not click on a selection handle as this will not move the text box, but resize the text box.

Resizing text boxes

1)  Click in the text box to select it so that the border is displayed indicating that the text box is in edit mode.

2)  Move the cursor over the highlighted border and click once on the border to display the selection handles.

Figure 6: Moving text box

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Figure 7: Resizing text box

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3)  Move the cursor over a selection handle and the cursor changes shape indicating the direction the text box will be resized. Click and hold as you resize the text box, a dashed outline appears indicating the new size of the text box as shown in Figure . The selection handles are used to resize the text box as follows:

4)  Release the mouse button when the text box is at the desired size.

5)  Click outside the text box to cancel edit mode.

Note

To maintain the proportions of a text box while resizing, press and hold the Shift key, then click and drag a selection handle. Make sure to release the mouse button before releasing the Shift key.

Figure 8: Text dialog

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Text positioning

The Text dialog (Figure 8) provides options that allow you to position text within an AutoLayout text box or a text box.

1)  Select a text box so that the border and selection handles are displayed.

2)  Right click in the text box and select Text from the context menu to open the Text dialog.

3)  Select the various options on the Text page to position your text within the text box.

4)  Click OK to save your changes and close the dialog.

5)  Click outside the text box to deselect it.

The options in the Text dialog are as follows:

Note

Text Animation in the Text dialog sets the text animation effects and these are explained in Chapter 9, Slide Shows.

Figure 9: Position and Size dialog

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Position and Size dialog

For more accurate control over the size and position of an AutoLayout text box or a text box, use the Position and Size dialog (Figure 9) instead of using the mouse.

1)  Click in the text box to select it so that the border is displayed indicating that the text box is in edit mode.

2)  Open the Position and Size dialog using one of the following methods:

3)  Select the various options on the Position and Size page to position the text box.

4)  Click OK to save your changes to the text box and close the Position and Size dialog.

5)  Click outside the text box to cancel edit mode.

The options in the Position and Size page are as follows:

Figure 10: Position and Size section in Properties deck on Sidebar

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Position and Size on Sidebar

For more accurate control over the size and position of a text box, the Position and Size section in the Properties deck on the Sidebar (Figure 10) can also be used. However, there are fewer options available in the Position and Size section on the Sidebar than in the Position and Size dialog.

1)  Click in the text box to select it so that the border is displayed indicating that the text box is in edit mode.

2)  Click on Properties on the Sidebar to open the Properties deck, then click on Position and Size to open the section.

3)  Specify measurement values in the Position X (horizontal) and Position Y (vertical) boxes to position of the text box on the slide. The position values of the text box represent the distance between the top left of text box to the top left corner of the slide.

4)  Specify measurement values in the Width and Height boxes to adjust the size of the text box. To maintain the width/height ratio of the text box, select Keep ratio.

5)  When satisfied with your changes, click outside the text box to cancel edit mode.

Deleting text boxes

1)  Click in the text box to select it so that the border and selection handles are displayed indicating that the text box is in edit mode.

2)  Press the Delete or Backspace key to delete the text box.

Tip

If you have more than one text box to delete, it can be quicker to drag a selection marquee around the text boxes and then press the Delete or Backspace key. Take care to avoid selecting and accidentally deleting any other text boxes or shapes you want to keep.

Inserting text

Pasting text

You can insert text into an AutoLayout or normal text box by copying it from another document and pasting it into Impress. However, the text will probably not match the formatting of the surrounding text or that of the other slides in the presentation. This may be what you want on some occasions. However, you may want to make sure that the presentation style is consistent and does not become a patchwork of different styles, font types, bullet points, and so on.

Unformatted text

It is good practice to paste text without formatting and apply the formatting later reducing the risk of errors in your presentation.

1)  Highlight and copy the text in another document or slide.

2)  Create a text box on your slide and make sure the text cursor is flashing in the text box. See “AutoLayout text boxesabove or “Creating text boxesabove for more information.

3)  Paste unformatted text into the text box using one of the following methods:

Text is pasted at the cursor position in the text box formatted using the Default Drawing Style or the Presentation Style, if text was pasted into an AutoLayout text box.

4)  Format the text to your requirements using the tools on the Text Formatting toolbar (Figure 3) or the options in Format on the main menu bar. Alternatively and for text boxes only, apply a Drawing Style to the text. See Chapter 2, Master Slides, Styles and Templates for information.

Note

You cannot change a Presentation Style used in AutoLayout text boxes by selecting another Presentation Style. Make sure the AutoLayout text box uses the Presentation Style you want to use. See Chapter 2, Master Slides, Styles and Templates for information. Outline levels and outline styles are changed using the Tab key or Shift+Tab key combination.

Formatted text

Pasting formatted text into a text box or AutoLayout text box will overwrite any formatting and replace the text box style.

1)  Highlight and copy the text in another document or slide.

2)  Create a text box on your slide and make sure the text cursor is flashing in the text box. See “AutoLayout text boxes” above or “Creating text boxes” above for more information.

3)  Paste formatted text into the text box. Text is pasted at the cursor position in the text box and the text formatting of the pasted text overwrites any style formatting of the text box.

4)  If necessary, format the text to your requirements using the various tools on the Text Formatting toolbar or using the options available in Format on the Menu bar.

5)  To clear any formatting of the pasted text and use the text box style, go to Format > Clear Direct Formatting on the Menu bar. See Chapter 2, Master Slides, Styles and Templates for more information.

Note

You can create your own Drawing Styles in Impress. These Drawing Styles are only available for the Impress presentation which you have created and saved them. You can also create templates that include any Drawing Styles that you have created.

Inserting special characters

You can insert special characters into your text, such as copyright, math, geometric, or monetary symbols, or characters from another language.

1)  Click at the position where you want to insert the special character into the text.

2)  Go to Insert > Special Character on the Menu bar to open the Special Characters dialog (Figure 11).

3)  Select the font and character subset from the Font and Subset drop-down menus.

Figure 11: Special Characters dialog

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4)  Select the special character you want to insert. A preview of the selected character appears in the preview box at the top of the dialog and the special character name is displayed below the preview box.

Alternatively, select the special character from the display of Recent Characters or Favorite Characters. A preview of the selected character appears in the preview box at the top of the dialog and the special character name is displayed below the preview box.

5)  Click Insert to close the dialog and insert the special character at the cursor position in the text.

Alternatively, double-click on the special character you want to insert. This closes the dialog and inserts the special character at the cursor position in the text.

6)  If you use a special character frequently, click on Add to Favorites and the special character is added to the display of Favorite Characters.

Inserting formatting marks

Formatting marks are a type of special character that you can insert into your text to correct the formatting. For example, it may not be desirable for words that are separated by a space or a hyphen to span over two lines. The solution is to insert a non-breaking space or non-breaking hyphen.

1)  Click at the position where you want to insert the formatting mark into the text.

2)  Go to Insert > Formatting Mark on the Menu bar to open a context menu (Figure 12).

3)  From the options displayed in the context menu, select the formatting mark you require. It is inserted into the text at the cursor position.

The formatting marks that are available in Impress are as follows:

Figure 12: Formatting marks

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Formatting text

Text formatting can give a presentation a consistent look and a dynamic feel. This will enhance the understanding of your audience by preventing any distracting elements in your presentation. Text formatting can be applied (for example color, alignment, bullet types) to characters, words, sentences, paragraphs, and lists.

Quick font resizing

You can quickly increase or decrease font size of selected text using the tools Increase Font Size (Ctrl+]) and Decrease Font Size (Ctrl+[) on the Text Formatting toolbar (Figure 3) The amount by which the font size changes depends on the standard sizes available for the font in use.

Note

AutoLayout text boxes automatically adjust font size of any text inserted into the AutoLayout text box. For example, inserting a long piece of text into an AutoLayout text box, the font size may decrease in size to fit into the box.

Selecting text

Text must be selected before it can be formatted using one of the following methods. Any formatting changes will apply only to the selected text.

Note

When you select text, the Text Formatting toolbar automatically opens replacing the Line and Filling toolbar.

Using styles

When you enter text, either in an AutoLayout text box or in a text box, it is formatted with a set of predefined attributes known as a style. The style used depends on the type of text box being used. For more information on using, modifying and updating styles, see Chapter 2, Master Slides, Styles and Templates.

Sometimes it is quicker and more efficient to apply manual or direct formatting. However, in situations where you need to perform the same formatting to many different parts of a presentation, the use of styles is recommended. This will create a consistent look to your presentation and reduce the possibility of any errors. Impress has two categories of styles – Presentation Styles and Drawing Styles.

Presentation Styles

Presentation styles are used in AutoLayout text boxes, master slide backgrounds, and master slide background objects.

The style applied to the text depends on the type of AutoLayout text box. These styles cannot be deleted, renamed or changed for another presentation style if you want to change the formatting of the text. For example, to change an outline style for another outline style, you have to change the outline level by using the Tab key or Shift+Tab key combination.

Presentation styles can be modified to change the text formatting or updated to change the style after formatting the text.

Drawing Styles

Drawing styles are used for text in text boxes and any graphic object you place on a slide. For information on formatting graphic objects, see Chapter 6, Formatting Graphic Objects.

When you enter text into a text box, the Default Drawing Style is applied to the text. You can change this style by selecting another style from the text group of Drawing Styles.

These styles cannot be deleted or renamed, but can be modified to change the text formatting or updated to change the style after formatting the text.. You can also create custom drawing styles that are only available for the presentation being created.

Note

Unlike LibreOffice Writer, where it is recommended to use styles whenever possible, manual or direct formatting has to be used more often in LibreOffice Impress. The reason being is that Presentation Styles in Impress are restricted. For example, you cannot have two different Outline 1 levels using different types of bullet points for the same outline level. Also, the lack of support for character styles forces the use of manual or direct formatting to format sections of text when necessary.

Text formatting

Direct or manual text formatting can be applied directly to characters, words, sentences, and paragraphs. Direct formatting overrides any formatting that has been applied to text when using styles.

1)  Select the text you want to format, see “Selecting text”  above for more information.

2)  Format text using one of the following methods. Formatting applied to text is immediate.

3)  Click outside the text box to deselect the text.

Figure 13: Paragraph dialog - Indents and Spacing page

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Paragraph dialog

The Paragraph dialog (Figure 13) is used to format paragraphs of text.

1)  Select text in a paragraph or the whole paragraph that you want to format.

2)  Format text using one of the following methods and open the Paragraph dialog. Any formatting applied to a paragraph is immediate.

3)  Use the various options available on the tabbed pages of the Paragraph dialog to format your text.

4)  Click OK to save your changes and close the dialog.

5)  Click outside the text box to deselect the text.

Indents and spacing options

The Indents and Spacing options page (Figure 13) in the Paragraph dialog has three main sections as follows:

Tip

Setting the line spacing to less than 100% is a good method to place a lot of text into a text box when space is limited. However, care must be taken as too small a value will make the text hard to read.

Tip

You can change the default unit of measurement in Tools > Options > LibreOffice Impress > General on the Menu bar.

Asian Typography options

The Asian Typography options page (Figure 14) is only available when Asian and Complex Text Layout (CTL) options are enabled in Tools > Options > Language Settings > Languages on the Menu bar. The Line Change options are as follows:

Figure 14: Paragraph dialog - Asian Typography page

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Figure 15: Paragraph dialog - Tabs page

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Note

To create tabs and use the same settings for tabs in more than one text box, it is recommended to modify, update or create a custom drawing style and apply the style to the text. See Chapter 2, Master Slides, Styles and Templates for more information.

Tab options

Use the Tabs options page (Figure 15) to determine the tab stops in an AutoLayout text box or text box as follow:

Creating tabs

1)  Select the text box so that the selection handles on the text box border are displayed.

2)  Right click on the selected text box and select Paragraph from the context menu or go to Format > Paragraph on the main menu bar to open the Paragraph dialog.

3)  Click on Tabs to open the Tabs page in the Paragraph dialog (Figure 15).

4)  Enter the position measurement for the tab stop in the Position text box.

5)  Select the type of tab from the options in Type.

Note

If you set the type to Decimal, the default character used is the character used for decimal points in your computer setup. If required, specify the character to be used as the decimal point In Character box.

6)  Select the type of Fill Character. The fill character will be inserted between the tab insertion point and the tab stop.

7)  Click on New to create the new tab stop in the text box. The new tab stop appears in the Position preview box.

8)  Click OK to save your changes and close the dialog.

9)  To use the new tab stop in more than one text paragraph in a text box or in another text box:

Editing tabs

1)  Select the text box so that the selection handles on the text box border are displayed.

2)  Right click on the selected text box and select Paragraph from the context menu or go to Format > Paragraph on the main menu bar to open the Paragraph dialog.

3)  Click on Tabs to open the Tabs page in the Paragraph dialog.

4)  Select the tab you want to edit in the Position preview box.

5)  Select the Type and Fill Character you want to use for the selected tab stop.

6)  Click OK to save your changes and close the dialog.

7)  If necessary, update the style used for the text.

Note

To change the tab position, you have to delete the selected tab first, then create a new tab with the changes you require.

Deleting tabs

1)  Select the text box so that the selection handles on the text box border are displayed.

2)  Right click on the selected text box and select Paragraph from the context menu or go to Format > Paragraph on the main menu bar to open the Paragraph dialog.

3)  Click on Tabs to open the Tabs page in the Paragraph dialog (Figure 15).

4)  Select the tab you want to delete in the Position preview box.

5)  Click on Delete to delete the selected tab, or click Delete All to delete all of the tab stops that are set for the selected text box.

6)  Click OK to save your changes and close the dialog.

Alignment options

Use the Alignment options page (Figure 16) to determine the text alignment in text boxes as follows.

Figure 16: Paragraph dialog - Alignment page

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Sidebar Paragraph section

An alternative method of formatting paragraphs is to use the Paragraph section (Figure 17) in the Properties deck on the Sidebar. The formatting options available in the Paragraph section are limited, but are similar in use to the formatting options available in the various pages of the Paragraph dialog.

1)  Select a text box so that the selection handles on the text box border are displayed.

2)  On the Sidebar, click on Properties to open the Properties deck.

3)  Click on Paragraph to open the Paragraph section.

4)  Format the text using the various tools available in the Paragraph section. See “Paragraph dialog” above for more information on formatting options.

5)  If necessary, click on More Options on the right of the title bar to open the Paragraph dialog to format text.

The text formatting options available in the Paragraph section in the Properties deck on the Sidebar are as follows:

Figure 17: Paragraph section in Properties deck on Sidebar

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Character formatting

Direct or manual character formatting can be applied directly to individual characters and words. Direct character formatting will override any formatting that has been applied using direct text formatting and presentation or drawing styles.

1)  Select the characters you want to format, see “Selecting textabove for more information.

2)  Format characters using one of the following methods. Formatting applied to character(s) is immediate.

3)  Click outside the text box to deselect the text.

Character dialog

The Character dialog (Figure 18) is used to format individual characters.

1)  Open the Character dialog using one of the following methods:

2)  Use the various options available on the tabbed pages of the Character dialog to format the selected characters.

3)  Click OK to save your changes and close the dialog.

4)  Click outside the text box to deselect the text.

Fonts

Use the Font page (Figure 18) in the Character dialog to select the font family, typeface (Italic, Bold, and so on), size, and language. A sample of the font is displayed in the preview box in the lower part of the dialog.

If support for Asian language and Complex Text Layout (CTL) has been enabled in Tools > Options > Language Settings > Languages, then formatting options are also available for Asian and CTL fonts in the Character dialog.

Note

The number of typefaces available will change depending on the font family that is selected.

Tip

When creating a presentation in multiple languages, you can use the language setting to create styles that only differ in the language in formatting attributes. This allows you to easily check spelling of all of the presentation contents without affecting appearance.

Font Effects

The options on the Font Effects page (Figure 19) in the Character dialog to apply font color, text decoration and effects to the selected text or characters. A sample of the font effect is displayed in the preview box in the lower part of the dialog.

Figure 18: Character dialog - Fonts page

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Figure 19: Character dialog - Font Effects page

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Figure 20: Character dialog - Position page

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Position

The options on the Position page (Figure Figure 20) allows you to set the position, scaling and spacing of selected text.

Highlighting

The options on the Highlighting page (Figure 21) allows you to highlight text so that the characters are different color to the rest of the text in the text box.

Figure 21: Character dialog - Highlighting page

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Sidebar Character section

An alternative method of formatting text is to use the Character section (Figure Figure 22) in the Properties deck on the Sidebar. The formatting options available in the Character section are limited, but are similar in use to the formatting options available in the various pages of the Character dialog.

1)  Select a text box so that the selection handles on the text box border are displayed.

2)  On the Sidebar, click on Properties to open the Properties deck.

3)  Click on Character to open the Character section.

4)  Format the text using the various tools available in the Character section. See “Character dialog”  above for more information on formatting options.

5)  If necessary, click on More Options on the right of the title bar to open the Character dialog to format text.

The text formatting options available in the Character section in the Properties deck on the Sidebar are as follows:

Figure 22: Character section in Properties deck on Sidebar

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Creating lists

The procedure to create a bulleted or numbered list varies depending on the type of text box used. The tools to manage and format a list are the same.

AutoLayout text boxes

In AutoLayout text boxes and by default, the outline styles available are bulleted lists. An example of these outline styles is shown in Figure 23. These outline styles are presentation styles and cannot be deleted, but can be modified or updated to your requirements. See Chapter 2, Master Slides, Styles and Templates for more information on styles.

By default, the list created in an AutoLayout text box is a bulleted list. To customize the list appearance or to change from bulleted to numbered or numbered to bulleted, seeFormatting lists below for more information.

1)  Create a new presentation and go to View > Normal on the Menu bar to make sure you are in normal view.

2)  Select a layout for the slide using one of the following methods:

Figure 23: Example of outline bullet styles

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Figure 24: Outline toolbar

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3)  Click on the text Click to add Text and start typing your first list item.

4)  Click on Enter when you have finished typing the first list point creating a new list point.

5)  Use the keyboard combination Shift+Enter to start a new line without creating a new list point. This new line will have the same indentation as the text in the list point.

6)  To demote the outline level of a list point, use one of the following methods:

7)  To promote the outline level of a list point, use one of the following methods:

8)  To move a list point lower in the list order without changing the outline level, use one of the following methods:

9)  To move a list point higher in the list order without changing the outline level, use one of the following methods:

10)  To change the type and appearance of your list, see “Formatting lists” below for information.

Note

Do not try to change the outline style of a list point by selecting the list point and then selecting another outline style as you would in Writer. In Impress it is not possible to change presentation styles used for outline levels in this way.

Note

In AutoLayout text boxes, promoting or demoting an item in a list changes the presentation style to match the outline level. For example, second outline level corresponds to Outline 2 style, third outline level to Outline 3 style, and so on. This change of outline level may change the formatting of the list point (for example font size, bullet type, and so on).

Text boxes

1)  Create a text box on a slide and make sure the cursor is flashing in the text box. See “Creating text boxes” above on how to create a text box.

2)  Create a list using one of the following methods:

3)  Type the text and click on Enter to start a new list point.

4)  Use the keyboard combination Shift+Enter to start a new line without creating a new list point. The new line will have the same indentation as the list point.

5)  To increase the indent level of a list point, use one of the following methods:

6)  To decrease the indent level of a list point, use one of the following methods:

7)  To move a list point lower in the list order without changing the indent level, use one of the following methods:

8)  To move a list point higher in the list order without changing the indent level, use one of the following methods:

9)  To change the type and appearance of your list, see “Formatting lists” below for information.

Formatting lists

You can format the appearance of a list as follows:

The Bullets and Numbering dialog (Figure 26) gives you greater control of how your list will look on your slide.

Figure 25: Bullets and Numbering dialog

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Bullets and Numbering dialog

The Bullets and Numbering dialog (Figure 25) can be opened using one of the following methods after selecting text or a text box:

Sidebar Lists section

The Lists section (Figure 26) is opened by clicking on Properties on the Sidebar and then selecting Lists. Text or a text box must be selected for the Lists options to become available.

Figure 26: Lists section in Properties deck on Sidebar

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Figure 27: More bullet types

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Figure 28: More numbering types

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Using tables

Tables are a powerful mechanism to convey structured information quickly when used in a presentation. You can create tables directly in your presentation eliminating the need to embed a Calc spreadsheet or a Writer text table. However, in some circumstances, it makes sense to embed a table into a presentation, especially when you require greater functionality in the table. The tables provided by Impress do have a limited functionality.

Several predefined table designs are available in the Table Design section in the Properties deck on the Sidebar (Figure 29). The Sidebar Table Design section is only available when a table is selected.

Figure 29: Table Design section in Properties deck on Sidebar

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Figure 30: Table toolbar

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When working with tables in Impress, the Table toolbar (Figure 30) automatically opens providing tools for creating and formatting your table.

Inserting tables

When inserting a table into a slide, it is useful to know the number of rows and columns required as well as an approximate idea of the table will look. The table can then be formatted after creation should it be necessary.

Note

When a table is inserted into a slide, the table is created inside a text box. This text box is the same size as the rows and columns of the table.

Insert Table dialog

1)  Select the slide which will contain the table and, if necessary, modify the slide layout to create space for the table.

2)  Go to Insert > Table on the Menu bar to open the Insert Table dialog (Figure 31).

3)  Specify the Number of columns and Number of rows in the text boxes.

4)  Click OK to insert the table in the slide and close the dialog.

Table graphic

1)  Select the slide which will contain the table and, if necessary, modify the slide layout to create space for the table.

2)  Click on Table on the Standard toolbar or the Table toolbar (Figure 30) to open the Table graphic (Figure 32).

3)  Drag the cursor across and down in the table graphic to create the required number of rows and columns.

Figure 31: Insert Table dialog

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Figure 32: Table graphic

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4)  Release the mouse button to insert the table in the slide and close the Table graphic.

5)  If necessary, click on More Options in the Table graphic to open the Insert Table dialog and create the rows and columns required.

Note

When inserting tables into a slide, the table is created with the default style and settings already applied. Currently these defaults are hard coded in LibreOffice. The table can then be formatted to your requirements.

Formatting tables

Sidebar Table Design section

To open and use the Table Design section in the Properties deck on the Sidebar (Figure 29):

1)  Insert a table into a slide) or select a table in a slide.

2)  Click on Table Design in the Properties deck on the Sidebar to open the section and display the available designs, or click on Table Design on the Table toolbar (Figure 30).

3)  Select a design for your table and the types of rows and columns from the available options.

Figure 33: Example table with banded rows and columns

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The following options for rows and columns are available in the Table Design section:

Table toolbar

When a table is selected, the Table toolbar is displayed. If the Table toolbar is not displayed when a table is selected, go to View > Toolbars > Table on the Menu bar. The Table toolbar contains the majority of the tools required to format a table.

Alternatively, right-click on the selected cell and select Split Cells from the context menu, or go to Format > Table > Split Cells on the Menu bar.

In the Split Cells dialog, select the number of cells required when splitting a cell and whether to split the cell horizontally or vertically. When splitting horizontally, you can select Into equal proportions to create cells of equal size. The contents of the split cell are kept in the original cell (left or top cell).

Figure 34: Split Cells dialog

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Alternatively, right-click in selected cells and select from the context menu the appropriate Optimize tool.

Figure 35: Optimize toolbar

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Alternatively, go to Format > Table > Insert Row or Insert Column on the Menu bar to open the Insert Row dialog (Figure 36) or Insert Column dialog (Figure 37). Select number of rows or columns and the insertion position then click OK to insert.

Figure 36: Insert Rows dialog

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Figure 37: Insert Columns dialog

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Alternatively, right-click in the selected cells and select Delete > Delete Row or Delete Column from the context menu.

To delete the whole table, select the table so that the text box border and selection handles are displayed. Click on Delete Row or Delete Column to delete the table.

By default these tools are not displayed on the Table toolbar. To display these tools, right-click in a blank area on the toolbar and select Visible Buttons from the context menu. Click on the tool you want displayed in the toolbar.

Table Properties dialog

The Table Properties dialog (Figure 38) has four tabbed pages that provide formatting options for Font, Font Effects, Borders and Background. The Table Properties dialog is opened using one of the following methods:

Figure 38: Table Properties dialog - Font page

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Figure 39: Table Properties dialog - Font Effects page

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The formatting options available on each dialog page are as follows:

Figure 40: Table Properties dialog - Borders page

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Figure 41: Table Properties dialog - Background page

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Position and size

Tables are placed into text boxes when created and are treated just like any other graphic object in an Impress presentation. However, only the Position and Size dialog (Figure 9) can be used for tables. See “Position and Size dialog” above for more information.

Open the Position and Size dialog using one of the following methods after selecting the table:

You can also change text box position by dragging with the cursor and change text box size using the selection handles. See “Working with text boxesabove for more information.

Note

When the size of a text box containing a table is changed, the table also increases or decreases in size to keep the text filled with the table.

Using fields

Fields allow the automatic insertion of text into a slide. Fields are commonly used when creating templates and slide masters. For more information, see Chapter 2, Slide Masters, Styles, and Templates.

Inserting fields

Insert a field into a slide as follows:

1)  Select the slide where you want to add a field.

2)  Go to Insert > Field on the Menu bar and select the type of field. The field is placed on the selected slide in a text box.

3)  If necessary, position and resize the field text box. See “Working with text boxes”  above for more information.

4)  If necessary, format the text used for the field information. See “Formatting text”  above for more information.

Field types

The types of field available are as follows:

Using hyperlinks

When inserting text that can be used as a hyperlink, such as a website address or URL, Impress formats it automatically, creating a hyperlink, and applying color and underlining. If you do not want Impress to use its default settings, then you have to insert a hyperlink manually.

Tip

To prevent LibreOffice from automatically turning website addresses or URLs into hyperlinks, go to Tools > AutoCorrect Options > Options and deselect URL Recognition.

Tip

To change the color of hyperlinks, go to Tools > Options > LibreOffice > Application Colors, scroll to Unvisited links and/or Visited links, select the checkboxes, then select new colors from the color palettes for the links and click OK. Note this color change will change the color for all hyperlinks across all components of LibreOffice.

Inserting hyperlinks

1)  Go to Insert > Hyperlinks on the main menu bar or use the keyboard shortcut Ctrl+K to open the Hyperlink dialog (Figure 42).

Figure 42: Hyperlink dialog - Internet page

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Figure 43: Hyperlink dialog - Mail page

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2)  On the left hand side, select the type of hyperlink you want to insert.

The top right part of the dialog changes depending on the hyperlink type. A full description of all options, and their interactions, is beyond the scope of this chapter. A summary of the most common choices used in a presentation is given below.

3)  Create your hyperlink using the dialog, then click Apply to insert the hyperlink into your slide. The hyperlink is inserted into a text box.

4)  Click Close or OK to close the dialog.

Hyperlink types

Optionally, you can specify a target, for example a specific slide. Click on Target in Document to open a dialog where you can select the target. If you know the name of the target, you can type it into the Target text box.

The Further Settings section on the Hyperlink dialog is common to all the hyperlink types, although some choices are more relevant to some types of links.

Figure 44: Hyperlink dialog - Document page

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Figure 45: Hyperlink dialog - New Document page

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Formatting hyperlinks

A hyperlink is inserted in the center of the current slide. To edit the text, the size of a hyperlink text box, or to reposition the hyperlink on the slide:

1)  Select it by dragging a selection across the text to display the text box border and selection handles. Do not click on the hyperlink because this will open the hyperlink.

2)  Right-click on the selected hyperlink and select the type of formatting you want to change from the options available in the context menu.

3)  To reposition hyperlink, click and drag on the border to move the hyperlink on the slide.

4)  Select Position and Size from the context menu or press the F4 key to open the Position and Size dialog where you can change the options to move the hyperlink or resize the text box. See “Working with text boxes” above for more information.

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