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Impress Guide 7.3

Chapter 9,
Slide Shows and Photo Albums

Copyright

This document is Copyright © 2022 by the LibreOffice Documentation Team. Contributors are listed below. This document maybe distributed and/or modified under the terms of either the GNU General Public License (https://www.gnu.org/licenses/gpl.html), version 3 or later, or the Creative Commons Attribution License (https://creativecommons.org/licenses/by/4.0/), version 4.0 or later.

All trademarks within this guide belong to their legitimate owners.

Contributors

To this edition

Peter Schofield

Kees Kriek

 

To previous editions

Peter Schofield

Samantha Hamilton

Jean Hollis Weber

Elliot Turner

Rachel Kartch

 

Feedback

Please direct any comments or suggestions about this document to the Documentation Team’s mailing list: documentation@global.libreoffice.org

Note

Everything sent to a mailing list, including email addresses and any other personal information that is written in the message, is publicly archived and cannot be deleted.

Publication date and software version

Published May 2022. Based on LibreOffice 7.3 Community.
Other versions of LibreOffice may differ in appearance and functionality.

Using LibreOffice on macOS

Some keystrokes and menu items are different on macOS from those used in Windows and Linux. The table below gives some common substitutions for the instructions in this document. For a detailed list, see the application Help.

Windows or Linux

macOS equivalent

Effect

Tools > Options on Menu bar

LibreOffice > Preferences on Menu bar

Access to setup options

Right-click

Ctrl+click and/or right-click

Opens a context menu

Ctrl or Control

⌘ and/or Cmd or Command

Used with other keys

Alt

⌥ and/or Alt or Option

Used with other keys

F11

⌘+T

Open the Styles deck in the Sidebar

Introduction

LibreOffice Impress provides the tools to organize and display a slide show, including:

Creating slide shows

Basic settings

Most tasks associated with putting together a slide show are best done in Slide Sorter view where all of the slides in the presentation appear in the Workspace.

1)  Open the Slide Sorter view (Figure 1) using one of the following methods:

2)  Go to Slide Show > Slide Show Settings on the Menu bar to open the Slide Show Settings dialog (Figure 2).

3)  Select the options required for the slide show.

4)  Click OK to save the changes and close the Slide Show Settings dialog.

Figure 1: Slide Sorter view

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Figure 2: Slide Show Settings dialog

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Slide Show options

Note

Before selecting the option Loop and repeat after, make sure that the option After is selected and that an interval time setting has been entered. The option After is in Advance slide options located in the Slide Transitions deck on the Sidebar (Figure 7 on page 1). If there is no interval time setting for After, then the option Loop and repeat after will not function.

Note

The multiple displays setting is not an option saved with the presentation file, but is instead saved as a local setting in the user configuration for the computer. This means that if the presentation is opened on a different computer, the local settings for that computer are applied.

Hiding slides

Some slides may not be required in a particular slide show. Either hide some of the slides or set up a custom slide show to suit the requirements. For example, there maybe draft slides that are not shown until they are finished, or there maybe some slides that contain information that is not to be shown to an audience.

Hiding slides

1)  In the Slides pane, or Slide Sorter view in the Workspace, select the slides that are to be hidden.

Figure 3: Slide 2 hidden

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Figure 4: Slide View toolbar

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2)  Hidden slides are displayed greyed out indicating that it is hidden as shown in Figure 3. The slide is not deleted and remains in the presentation file. Hide selected slides using one of the following methods:

Showing hidden slides

1)  In the Slides pane, or Slide Sorter view, select the hidden slides.

2)  Show the selected slides using one of the following methods. Show Slide is only active when there hidden slides are selected in a presentation.

Custom slide show

To show the slides in a different order, rearrange the slides in the Slides pane or Slide Sorter view in the Workspace, or create a custom slide show. In a custom slide show, select which slides to include as well as the order in which they are shown.

Creating custom slide show

1)  Go to Slide Show > Custom Slide Show on the Menu bar to open the Custom Slide Shows dialog (Figure 5).

2)  Click on New to open the Define Custom Slide Show dialog (Figure 6).

3)  Type a name for the new custom slide show in the Name text box.

Figure 5: Custom Slide Shows dialog

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Figure 6: Define Custom Slide Shows dialog

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4)  In the Existing slides box, select the slides using one of the following methods:

5)  Click on >> to include the slides in the Selected slides box.

6)  If required, rearrange the slide order in the Selected slides box by clicking on a slide name and dragging it to a new position in the list.

7)  Click OK to close the Define Custom Slide Shows dialog.

8)  Click on Start to test the custom slide show as a presentation.

9)  Click OK to save the custom slide show and close the Custom Slide Shows dialog.

Using custom slide show

1)  Go to Slide Show > Custom Slide Show on the Menu bar to open the Custom Slide Shows dialog.

2)  Select the required custom slide show and click on Start to run the selected custom slide show.

3)  When the presentation is over, click OK to close the Custom Slide Shows dialog.

Editing custom slide show

1)  Go to Slide Show > Custom Slide Show on the Menu bar to open the Custom Slide Shows dialog.

2)  Select the name of the custom slide show for editing.

3)  Click on Edit and the Define Custom Slide Show dialog opens.

4)  Add slides, remove slides, change the slide order, or change the name of the custom slide show in the Define Custom Slide Show dialog.

5)  Click OK to save the custom slide show and close the Custom Slide Shows dialog.

6)  Click OK to close the Custom Slide Shows dialog.

Copying custom slide show

1)  Go to Slide Show > Custom Slide Show on the Menu bar to open the Custom Slide Shows dialog.

2)  Select the name of the custom slide show for copying and click on Copy. The name of the selected custom slide show is repeated with (Copy 1) added to the name.

3)  Select the name of the copied custom slide show and click on Edit and the Define Custom Slide Show dialog opens.

4)  Change the name of the copied custom slide show in the Define Custom Slide Show dialog.

5)  Click OK to save the copied custom slide show and close the Define Custom Show dialog.

6)  Click OK to close the Custom Slide Shows dialog.

Deleting custom slide show

1)  Go to Slide Show > Custom Slide Show on the Menu bar to open the Custom Slide Shows dialog.

2)  Select the name of the custom slide show for deletion and click on Delete. Deletion is immediate and no confirmation message appears.

3)  Click OK to close the Custom Slide Shows dialog.

Slide transitions

Slide transitions are effects and/or sounds that take place between slides when slides are changed in a slide show. Transitions add a professional look to a slide show, smoothing the change over between slides.

Adding transitions

1)  Click on Slide Transition in the Sidebar to open the Slide Transition deck (Figure 7).

2)  Open the presentation file to add slide transitions.

3)  In the Slides pane or Slide Sorter view, select the slide to apply a slide transition.

Figure 7: Slide Transition deck on Sidebar

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4)  Click on the required transition from the displayed list to apply it to the selected slide.

5)  In Modify Transition, select from the available options as follows:

6)  In Advance Slide, select one of the two following options on how the slides change in a presentation. Only one option can be selected as follows:

Note

A time must be entered in After to automatically open the next slide and allow the option Loop and repeat after in Presentation Mode to function when it is required for a slide show to automatically run continuously.

7)  If required and to apply the same transition to all slides in the presentation, click on Apply Transition to All Slides option in Advance Slide.

8)  To check how the transition looks, click on Play option in Advance Slide.

9)  Alternatively, to automatically preview how the transition looks when it is applied to a slide, select Automatic Preview option in Advance Slide.

Tip

A single type of transition can be applied to all the slides in the slide show or a different transition to individual slides in the slide show. While using many different transitions may look good, it may make the slide show look unprofessional.

Removing transitions

1)  Click on Slide Transition in the Sidebar to open the Slide Transition deck.

2)  In the Slides pane or Slide Sorter view, select the slide or slides to remove the slide transition.

3)  Select None at the top of the available transitions in the Slide Transition deck.

Note

Slides with transitions are indicated by a star in the bottom left corner of the slide when viewed in the Slides pane or the Slide Sorter view.

Playing music

Music can be played during a slide show instead of a sound as a transition effect. When using music in a slide show, make sure any musical copyright or licensing for the music is not being infringed.

1)  Click on Slide Transition in the Sidebar to open the Slide Transition deck.

2)  Open the presentation file to add slide transitions.

3)  In the Slides pane or Slide Sorter view, select the slide where music is going to be added as part of the slide transition.

4)  In Modify Transition, select Other sound from the Sound drop-down list.

5)  In the file browser window that opens, navigate to where the music file is located and select the music file required.

6)  Click on Play to check if the music file is suitable.

7)  If the music is suitable, click Open to add the music to the selected slide and close the file browser window.

8)  To play a music file continuously in the slide show, select Loop until next sound in Modify Transition. The music file restarts once it is finished until the next music file that is inserted in the slide show.

Note

Do not select the Apply Transition to All Slides option to prevent the selected music file restarting as each slide opens in the presentation.

Note

The music file is linked to a slide show rather than embedded. If the slide show is going to be displayed on a different computer, the music file must be available on the computer where the slide show is going to be displayed and the link to the music file must be established before starting the slide show.

Animations

Slide animations are similar to transitions, but are applied to individual elements in a single slide, such as title, chart, shape, or individual bullet point. Animations can make a presentation more lively and memorable. However, as with transitions, heavy use of animations can be fun, but distracting and even annoying for an audience expecting a professional presentation.

Animations are best applied using Normal view to make it easier to select individual objects on a single slide.

Note

At present it is not possible to apply animations to elements in master slides. This means that to display the items in a text box one by one and use the same animation on more than one slide, the effects have to be applied to each slide. Alternatively, copy the animated element from one slide to another.

Figure 8: Animation deck on Sidebar

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Applying animation

On a slide, an element such as a graphic or an entire text box has selection handles around it when selected. If a portion of the text in a text box is selected, selection handles may not be displayed.

The following procedure is an example of applying an animation to an object. The options available for an animation depend on the Category, Effect and slide element that have been selected to create an animation.

1)  Go to View > Normal on the Menu bar to open Normal view in the Workspace.

2)  Select a slide in the Slides pane so that it appears in Normal view.

3)  On the Sidebar, select Animation to open the Animation deck (Figure 8).

4)  Select a slide element that is going to be animated on the slide that is displayed in Normal view.

5)  Click on Add Effect (+ plus sign) to open the animation options and add the slide element into the Animation box.

6)  In Category, select a category from the options in the drop-down list.

7)  In Effect, select an animation effect from the available options in the Effect list.

8)  In Start, select how the animation starts from the options in the drop-down list.

9)  In Direction, select the direction of the animation from the drop-down list.

10)  In Duration, enter a time for the duration of the animation in the box.

11)  In Delay, enter a time for the delay before the animation starts in the box.

12)  If more animation options are required, see “Additional animation options” on page 1 for more information.

13)  If required, select Automatic Preview so to automatically check how the animation looks when it is applied to a slide element.

14)  Click on Play to check how the animation looks when applied to a slide element.

Changing animation

1)  Go to View > Normal on the Menu bar to open Normal view in the Workspace.

2)  On the Sidebar, select Animation to open the Animation deck.

3)  Select a slide in the Slides pane so that it appears in Normal view.

4)  Select the slide element in the Animation box that has the animation effect that is going to be changed.

5)  Use the procedure in “Applying animation” on page 1 to select a new animation effect for the selected element.

6)  Click on Play to check how the animation looks when applied to a slide element.

Removing animation

1)  Go to View > Normal on the Menu bar to open Normal view in the Workspace.

2)  On the Sidebar, select Animation to open the Animation deck.

3)  Select the slide and the animated element being removed.

4)  Click on Remove Effect to remove the animation from the selected element.

Figure 9: Effect Options dialog - Effect page

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Additional animation options

Some animations have additional options that can be set or changed. Available options are dependent on the animation selected.

1)  Go to View > Normal on the Menu bar to open Normal view in the Workspace.

2)  On the Sidebar, select Animation to open the Animation deck.

3)  Select the slide and element to apply additional animation options.

4)  Click on Options to the right of the Direction drop-down list and open the Effect Options dialog (Figure 9).

5)  Select the options required for the animation effect. For more information on effect options, see “Effect options”, “Timing options” and “Text animation options” below.

6)  Click OK to save the changes and close the Effect Options dialog.

Effect options

Specifies the settings and enhancements for the selected animation using the following options on the Effect page in the Effect options dialog (Figure 9).

Timing options

Specifies the timing for the selected animation using the following options on the Timing page of the Effects Options dialog (Figure 10).

Figure 10: Effect Options dialog - Timing page

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Text animation options

Specifies the text animation settings for the selected animation using the following options on the Text Animation page of the Effects Options dialog (Figure 11).

Figure 11: Effect Options dialog - Text Animation page

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Animation example

Creating animations on a slide takes practice to achieve the animation effect required. The following steps explains how to setup the simple example animation shown in Figure 12 using multiple animations. The example slide is taken from a LibreOffice presentation. It would be very easy to create a similar slide and recreate this example.

1)  Go to View > Normal on the Menu bar to open Normal view in the Workspace.

Figure 12: Animation example

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2)  Select a slide for animation.

3)  On the Sidebar, select Animation to open the Animation deck.

4)  Select the elements on the slide, then click on Add Effect (+ plus sign) to open the animation options on the Animation deck. The selected elements appear in the box on the Animation deck.

5)  Select the first element (Shape 11) and select Entrance from the Category drop-down list and select the following options for the animation:

6)  Select the second element (Shape 3) and select Motion Paths from the Category drop‑down list and select the following options for the animation:

7)  Go to Slide Show > Rehearse Timings on the Menu bar and check the animation of these two objects.

Using interactions

Interactions are where objects on a slide are used to create an event when clicked on with the mouse cursor. These objects with interactions can be buttons, images, or text objects.

1)  Go to View > Normal on the Menu bar to open Normal view in the Workspace.

2)  Select a slide to add an interaction to an object on the slide.

Figure 13: Interaction dialog

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3)  Select the object, then right-click on the object and select Interaction from the context menu, or go to Format > Interaction on the Menu bar. to open the Interaction dialog (Figure 13).

4)  Select an interaction from the Action at mouse click drop-down list. The options available for further selection and to setup the interaction depend on the type of interaction that has been selected.

5)  Click OK to save the changes and close the Interaction dialog.

Slide shows

Running a slide show

1)  Open a presentation and start the slide show using one of the following methods:

2)  If slide transition is set to Automatically after x sec, the slide show starts and runs after the set time has elapsed.

3)  If slide transition is set to On mouse click, use one of the following methods to advance the slides:

4)  To navigate backwards through a slide show one slide at a time, use one of the following methods:

5)  Right-click on a slide during a slide show to open a context menu with more navigation options. For more information on these navigation options, see”Context menu navigation and optionsbelow.

6)  When the last slide has displayed, the message Click to exit presentation is displayed on screen. Press the Esc key or click the mouse button to exit the slide show.

7)  To exit the slide show and return to the Impress workspace at any time, press the Esc key during the slide show.

Note

During the slide show, any animations on a slide are run in the configured order as the slide is displayed.

Context menu navigation and options

If the slide show consists of more than one slide, right-clicking on the screen opens a context menu displaying navigation options as follows:

Automatic slide show repeat

1)  Select a slide in Normal and open the Slide Transition deck in the Sidebar.

2)  In the Advance Slide panel, make sure the option After is selected and a time setting is entered in the box before the next slide is advanced. For more information on transitions, see “Slide transitions” on page 1.

3)  Go to Slide Show > Slide Show Settings on the Menu bar to open the Slide Show Settings dialog.

4)  In Presentation Mode, select the option Loop and repeat after and insert a time delay in the box before the slide show is displayed again.

5)  If necessary, select Show logo if a company logo is to be displayed during the pause between slide shows.

6)  Click OK to save the settings and close the Slide Show Settings dialog.

Slide show timing

Default timing

1)  Click on Slide Transition in the Sidebar to open the Slide Transition deck.

2)  Select None in Slide Transition as the transition effect.

3)  Select the option After in Advance Slide and set a time in the box.

4)  Click on Apply Transition to All Slides in Advance Slide to set the default timing for the slide show.

5)  Go to Slide Show > Start from First Slide on the Menu bar to check how the presentation runs.

6)  If necessary, adjust the default timing until the slide show runs as required.

Variable timing

1)  Select Slide Show > Rehearse Timings on the Menu bar. The slide show starts in fullscreen mode and a timer appears in the lower left corner of the display.

2)  When advancing to the next slide, click on the timer to set the time duration for the displayed slide and advance to the next slide. To keep the default time duration for a slide, click the slide and not the timer.

3)  Continue until the time duration is set for all slides in the slide show. Impress records the time duration set for each slide.

4)  To exit from rehearsal timing of the slide show, press the Esc key, or click on the slide.

Presenter Console

LibreOffice Impress normally includes the Presenter Console as part of the LibreOffice installation. If the Presenter Console is not included, the extension can be downloaded from the LibreOffice website and installed on a computer. For more information, see Chapter 11, Setting up and Customizing Impress.

The Presenter Console (Figures 14, 15, and 16) provides extra control over slide shows when using dual displays, such as a laptop for control and a large display or projector for an audience. The view on the laptop display includes the current slide that can be seen by the audience, the next slide in the presentation, any slide notes, and a presentation timer.

Note

The Presenter Console only works with operating systems that support two displays. When two displays are being used, one display can be a laptop.

The Presenter Console provides the following views when making a presentation:

Figure 14: Presenter Console - default view

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Figure 15: Presenter Console - Notes view

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Figure 16: Presenter Console - Slides view

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Photo albums

Impress can create a photo album from a set of images, usually with one photo per slide. This photo album can be a slide show or multimedia show with graphics, images, or photographs.

Creating photo album

1)  Create a new presentation or open an existing presentation.

2)  Select the slide that is going to precede the photo album. In a new presentation, this is the first slide.

3)  Go to Insert > Media > Photo Album on the Menu bar to open the Create Photo Album dialog (Figure 17).

4)  Click on Add to open a file browser.

5)  Navigate to the folder where the photographs are located.

6)  Select the photographs and click on Open. This closes the file browser and the selected files appear in the Create Photo Album dialog.

7)  Select the number of images per slide in the Slide layout: drop-down list.

8)  If required, select Add caption to each slide inserting a text box on each slide allowing a caption to be added to the photographs.

9)  If required and there is only one image per slide, select Fill Screen for each photograph to fill the entire slide.

10)  Create the required sequence of photographs by moving the files up or down in the list of selected files.

11)  When the sequence is ready, click Insert Slides to create the number of slides required for the photo album. Impress creates a presentation with as many slides that are required to contain the photographs. The sequence of slides can be changed if necessary.

Figure 17: Create Photo Album dialog

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12)  If required, move photographs between slides and create frames for photographs. For more information see “Editing photo albumsbelow.

13)  If required, run the photo album as a slide show. See “Creating slide shows” on page 1 and “Slide shows” on page 1.

Editing photo albums

When a photo album is created, the full images of photographs are placed within the boundaries of the slides created for the photo album. Each of the photographs in the photo album can be edited just like any other object that can be placed on a slide. For more information on formatting photographs, see the following chapters of the Impress Guide:

Chapter 4, Adding and Formatting Images

Chapter 5, Managing Graphic Objects

Chapter 6, Formatting Graphic Objects

However, to make the photo album look more attractive, frames can be added to each photograph in the photo album and the photographs enhanced using options available on the Sidebar.

Experiment with different levels for each of the following options to create the right effect for each photograph in the photo album.

1)  Select a photograph in the photo album to open the Image, Line and Effect panels in the Properties deck on the Sidebar (Figure 18).

2)  In the Image panel, adjust the following options to enhance the photograph:

Figure 18: Image, Line and Effect panels in Properties deck on Sidebar

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Figure 19: Example photo using a line frame

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Figure 20: Example photo using a soft frame

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3)  In the Line panel, select the following options to create a frame around the photograph. Figure 19 shows an example of a photo where a line frame has been added.

4)  In the Effect panel, select the following options to create a soft frame around the photograph. Figure 20 shows an example of a photo where a soft frame has been added.

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