LibreOfficeLogo

Impress Guide 7.3

Chapter 11,
Setting Up and Customizing Impress

Copyright

This document is Copyright © 2022 by the LibreOffice Documentation Team. Contributors are listed below. This document maybe distributed and/or modified under the terms of either the GNU General Public License (https://www.gnu.org/licenses/gpl.html), version 3 or later, or the Creative Commons Attribution License (https://creativecommons.org/licenses/by/4.0/), version 4.0 or later.

All trademarks within this guide belong to their legitimate owners.

Contributors

To this edition

Peter Schofield

Kees Kriek

 

To previous editions

Peter Schofield

Michele Zarri

Jean Hollis Weber

Elliot Turner

Olivier Hallot

Vasudev Narayanan

Rachel Kartch

 

 

Feedback

Please direct any comments or suggestions about this document to the Documentation Team’s mailing list: documentation@global.libreoffice.org

Note

Everything sent to a mailing list, including email addresses and any other personal information that is written in the message, is publicly archived and cannot be deleted.

Publication date and software version

Published May 2022. Based on LibreOffice 7.3 Community.
Other versions of LibreOffice may differ in appearance and functionality.

Using LibreOffice on macOS

Some keystrokes and menu items are different on macOS from those used in Windows and Linux. The table below gives some common substitutions for the instructions in this document. For a detailed list, see the application Help.

Windows or Linux

macOS equivalent

Effect

Tools > Options on Menu bar

LibreOffice > Preferences on Menu bar

Access to setup options

Right-click

Ctrl+click and/or right-click

Opens a context menu

Ctrl or Control

⌘ and/or Cmd or Command

Used with other keys

Alt

⌥ and/or Alt or Option

Used with other keys

F11

⌘+T

Open the Styles deck in the Sidebar

Introduction

This chapter covers some of the settings in LibreOffice that apply when using Impress, but may also apply to all the other modules in LibreOffice. The illustrations in this chapter have been taken from LibreOffice Impress. For more information on setting up and customizing all the modules in LibreOffice, see the Getting Started Guide.

LibreOffice options

Note

Revert has the same effect on all pages in the Options LibreOffice dialog. It resets the options to the values that were in place when LibreOffice was opened.

User Data options

Impress uses the first and last name stored in User Data for document properties, optional author field used in slides, and the name associated with any comments that have been made.

1)  Go to Tools > Options (macOS LibreOffice > Preferences) on the Menu bar to open the Options LibreOffice dialog (Figure 1). The list on the left-hand side varies depending on which component of LibreOffice is open.

2)  Click the expansion marker next to LibreOffice on the left-hand side and select User Data to open the user data options page for LibreOffice.

3)  Enter or edit details that are to be used for document properties.

4)  Click OK to save the changes and close the Options LibreOffice dialog.

Figure 1: Options LibreOffice dialog - User Data page

Image10

Figure 2: Options LibreOffice dialog - View page

Image1

View options

1)  Go to Tools > Options (macOS LibreOffice > Preferences) on the Menu bar to open the Options LibreOffice dialog. The list on the left-hand side varies depending on which component of LibreOffice is open.

2)  Click the expansion marker next to LibreOffice on the left-hand side to open a list of pages and select View to open the view options page for LibreOffice (Figure 2).

3)  Enter or edit details that are to be used for viewing a file in LibreOffice.

4)  Click OK to save the changes and close the Options LibreOffice dialog.

View options control how the user interface for LibreOffice appears when creating slides. For more information on customizing the user interface, see the Getting Started Guide.

Print options

Print options can be selected and changed using the Print page of the Options LibreOffice dialog or during the printing process. Available print options shown in the print dialog do depend on operating system, computer setup, and the type of printer being used. An example of print options available are shown in Figure 3. See Chapter 10, Saving Slide Shows, Printing, Emailing, and Exporting for more information about the printing of slide shows.

1)  Go to Tools > Options (macOS LibreOffice > Preferences) on the Menu bar to open the Options LibreOffice dialog.

2)  Click the expansion marker next to LibreOffice on the left-hand side to open a list of subsections and select Print to open the printing options page for LibreOffice (Figure 3).

3)  Select the print settings that suit the selected printer and the most common printing method.

4)  Click OK to save the changes and close the Options LibreOffice dialog.

Figure 3: Options LibreOffice dialog - Print page

Image2

Using the print options it is possible to reduce amount of data sent to the printer. This increases the print speed because print files are smaller. It also makes it easier for printers with a smaller memory to print. However, reducing print data can result in slightly lower print quality.

Note

Transparencies cannot be sent directly to a printer. The document areas where transparencies are visible must always be calculated as bitmaps and sent to the printer. Depending on the size of the bitmaps and the print resolution, a large amount of data may result.

Figure 4: Options LibreOffice dialog - Application Colors page

Image4

Application Color options

Application colors specify which color is used to display various elements of the user interface in LibreOffice. The only option specific to Impress is the color of the grid points.

1)  Go to Tools > Options (macOS LibreOffice > Preferences) on the Menu bar to open the Options LibreOffice dialog.

2)  Click the expansion marker next to LibreOffice on the left-hand side to open a list of sections and select Application Colors to open the color options page for the colors used in LibreOffice (Figure 4).

3)  In Custom Colors, scroll down to Drawing/Presentation.

4)  Select from the list of color palettes a color to use for the Grid.

5)  Click OK to save the changes and close the Options LibreOffice dialog.

Note

To save the color changes as a color scheme, click on Save and type a name in the dialog that opens, then click OK.

Figure 5: Options LibreOffice Impress dialog - General page

Image5

Figure 6: Options toolbar

Image6

Impress options

In the Options LibreOffice dialog, click the expansion marker on the left-hand side of LibreOffice Impress to open a list of sections available for Impress.

1)  Go to Tools > Options (macOS LibreOffice > Preferences) on the Menu bar to open the Options LibreOffice dialog.

2)  Click the expansion marker next to LibreOffice Impress on the left-hand side to open a list of sections.

3)  Select an option section from the list of sections that are available (Figure 5), then select from the required options from the options available.

4)  Click OK to save the changes and close the Options LibreOffice dialog.

General options

Select LibreOffice Impress > General to specify the general options for slide shows (Figure 5).

View options

Select LibreOffice Impress > View (Figure 7) to specify the Display options for the available display modes.

Figure 7: Options LibreOffice Impress dialog - View page

Image7

Grid options

Select LibreOffice Impress > Grid (Figure 8) to specify the grid settings for Impress. Using a grid helps in determining the exact position of objects. The grid can also be set to line up with the snap grid.

Figure 8: Options LibreOffice Impress dialog - Grid page

Image8

Figure 9: Options LibreOffice Impress dialog - Print page

Image9

Print options

Select LibreOffice Impress > Print (Figure 9) to specify print settings for a presentation. See Chapter 10 Saving Slide Shows, Printing, E-mailing, and Exporting for more information about printing and the options available.

Customizing user interface

Impress menus, toolbars, and keyboard shortcuts can be customized by adding, deleting, or modifying items in the menus, toolbars, and keyboard shortcuts that are used when creating slides and slide shows. For more information on customizing the user interface, see Chapter 12, User Interface Variants; Appendix B, Toolbars; and the Getting Started Guide.

Adding extensions

An extension is a package that can be installed into LibreOffice Impress to add a new function.

Although individual extensions can be found in different places, the official LibreOffice extension repository is at https://extensions.libreoffice.org/. Some extensions are free of charge, while some are available for a fee. Check the descriptions to see what licenses and fees apply to each extension. For more information on extensions, see the Getting Started Guide.

Contents