LibreOffice Logo

Writer Guide 24.2

Chapter 2, Working with Text: Basics


This document is Copyright © 2024 by the LibreOffice Documentation Team. Contributors are listed below. This document may be distributed and/or modified under the terms of either the GNU General Public License (, version 3 or later, or the Creative Commons Attribution License (, version 4.0 or later. All trademarks within this guide belong to their legitimate owners.


To this edition

Jean Hollis Weber



To previous editions

Jean Hollis Weber

Kees Kriek

Rafael Lima

Gillian Polack

Bruce Byfield

Shravani Bellapukonda

Ron Faile Jr.

John A. Smith

Hazel Russman

John M. Długosz




Please direct any comments or suggestions about this document to the Documentation Team Forum at (registration is required) or send an email to:


Everything sent to a forum, including email addresses and any other personal information that is written in the message, is publicly archived and cannot be deleted. Emails sent to the forum are moderated.

Publication date and software version

Published February 2024. Based on LibreOffice 24.2 Community.Other versions of LibreOffice may differ in appearance and functionality.

Using LibreOffice on macOS

Some keystrokes and menu items are different on macOS from those used in Windows and Linux. The table below gives some common substitutions used in this document. For a detailed list, see LibreOffice Help.

Windows or Linux

macOS equivalent


Tools > Options menu selection

LibreOffice > Preferences

Access setup options


Control+click or right-click depending on computer setup

Open a context menu

Ctrl (Control)


Used with other keys


⌥ (Option) or Alt

Used with other keys



Open Styles deck in Sidebar


This chapter covers the basics of working with text in Writer. It assumes that you are familiar with the use of a mouse and keyboard and that you have read about Writer’s menus and toolbars and other topics covered in Chapter 1, Introducing Writer.

We recommend also displaying formatting aids, such as end-of-paragraph marks, tabs, breaks, and other items in Tools > Options > LibreOffice Writer > Formatting Aids (macOS: LibreOffice > Preferences > LibreOffice Writer > Formatting Aids). To hide or display these markers, go to View > Formatting Marks. See Chapter 20, Setting up Writer, for more information.

This chapter covers the following topics:

See also Chapter 3, Working with Text: Advanced, and Chapter 4, Formatting Text.

Selecting text

Selecting text in Writer is similar to selecting text in other applications. You can swipe the mouse pointer over text or use multiple clicks to select a word (double-click), sentence (triple-click), or paragraph (quadruple-click).

You can also click in the text, press F8 to enter Extending selection mode, and then use the arrow keys on the keyboard to select a contiguous block of text. Press F8 again when finished selecting the block of text.

In addition, you can select non-contiguous items and vertical blocks of text.

One way to change the selection mode is to use the icon on the Status bar (see Figure 1). When you right-click the icon, a context menu displays the options: Standard selection, Extending selection (F8), Adding selection (Shift+F8), and Block selection (Ctrl+Shift+F8). Click on an option to activate it.

Figure 1: Changing the selection mode using the status bar

Changing the selection mode using the status bar

Selecting items that are not consecutive

To select non-consecutive items (Figure 2) using the mouse in Standard selection mode:

1)  Select the first piece of text.

2)  Hold down the Ctrl key and use the mouse to select the next piece of text.

3)  Repeat as often as needed.

To select non-consecutive items using the keyboard in Adding selection mode:

1)  Select the first piece of text. For more information about keyboard selection of text, see the topic “Navigating and Selecting with the Keyboard” in the LibreOffice Help (F1).

2)  Press Shift+F8, or click the Selection mode icon on the Status bar and select Adding Selection in the list, to enable Adding selection mode.

3)  Use the arrow keys to move to the start of the next piece of text to be selected. Hold down the Shift key and select the next piece of text.

4)  Repeat as often as required.

Now you can work with the selected text (copy it, delete it, change the style, and so on). After finishing your work with the selected text, press Esc to exit Adding selection mode.

Figure 2: Selecting non-consecutive pieces of text

Selecting non-consecutive pieces of text

Selecting a vertical block of text

To select a vertical block of text that spans through multiple rows, use Writer’s Block selection mode. Go to Edit > Selection Mode > Block Area, or press Ctrl+F8, or click the Selection mode icon on the status bar and select Block selection in the list. Now you can highlight the selection, using mouse or keyboard, as shown in Figure 3.

Figure 3: Selecting a block of text

Selecting a block of text

Cutting, copying, and pasting text

Cutting and copying text in Writer is similar to cutting and copying text in other applications. You can copy or move text within a document, or between documents, by dragging or by using menu selections, icons, or keyboard shortcuts. You can also copy text from other sources such as Web pages and paste it into a Writer document.

When you paste text, the result depends on the source of the text and how you paste it. If you click the Paste button, then the pasted text keeps its original formatting (such as bold or italics). Text pasted from websites and other sources may be placed automatically into frames or tables as part of the format when you paste. If you do not like the results, click the Undo button or press Ctrl+Z.

To make the pasted text inherit the paragraph style at the insertion point:

Then select Unformatted text or Paste Unformatted text in the resulting menu.

You can also press Ctrl+Alt+Shift+V, which pastes unformatted text directly.

The range of choices on the Paste Special menu varies depending on the origin and formatting of the text (or other object) to be pasted. Figure 4 shows an example with text on the clipboard.

Figure 4: Paste Special menu

Paste Special menu

Finding and replacing text

Writer has two ways to find text within a document: the Find toolbar for fast searching and the Find and Replace dialog. In the dialog, you can:

Using the Find toolbar

By default, the Find toolbar is docked at the bottom of the LibreOffice window, just above the Status Bar (Figure 5), but you can float it or dock it in another location. For more information on floating and docking toolbars, see Chapter 1, Introducing Writer. If the Find toolbar is not visible, choose View > Toolbars > Find or Edit > Find on the Menu bar or press Ctrl+F.

Figure 5: Docked position of Find toolbar

Docked position of Find toolbar

To use the Find toolbar, click in the box and type the search text, then press Enter to find the next occurrence of that term. Click the Find Next or Find Previous (arrow) buttons as needed.

Click the Find All button to select all instances of the search term within the document. Select Match Case to find only the instances that exactly match the use of upper and lower case letters in the search term. To open the Find and Replace dialog, click the icon next to Match Case.

To close the Find toolbar, click the X button on the left, or press Esc on the keyboard when the cursor is in the search box.

Using the Find and Replace dialog

To display the Find and Replace dialog (Figure 6), use any of the following methods:

When the dialog is open, click Other options to expand it.

Figure 6: Expanded Find and Replace dialog

Expanded Find and Replace dialog

To use the Find and Replace dialog:

1)  Type the text you want to find in the Find box.

2)  To replace the text with different text, type the new text in the Replace box.

3)  You can select various options, such as matching the case or matching whole words only.

  1. The other options include searching only in selected text, searching from the current cursor position backwards toward the beginning of the document, searching for similar words, searching in comments, and using regular expressions (wildcards). The use of other options is described in Chapter 3, Working with Text: Advanced.

    Additional options are shown when CTL or Asian languages have been selected in Tools > Options > Language Settings > Languages.

4)  When you have set up the search, click Find Next. As the document view moves to each found instance, you can replace the text by clicking Replace or skip that instance by clicking Find Next again.


If you click Find All, Writer selects all instances of the search text in the document. Similarly, if you click Replace All, Writer replaces all matches, without stopping for you to accept each instance.


Use Replace All with caution; otherwise, you may end up with mistakes that you won’t be able to undo later if you save and close the file. (Ctrl+Z works only before the file is saved.) A mistake with Replace All might require a manual, word-by-word, search to fix.

Inserting special characters

A special character is one not found on a basic English keyboard. For example, © ¾ æ ç Ł ñ ö ø ¢ are all special characters.

To insert one or more special characters, place the cursor in the position where you want the characters to appear. Then do one of the following:

Figure 7: Insert Special Characters icon on the Standard toolbar

Insert Special Characters icon on the Standard toolbar

Figure 8: Special Characters dialog

Special Characters dialog


To view details of a character, single-click it; details are shown on the right, along with its numerical code.

To insert a character and leave the dialog open, double-click the character. To insert a character and close the dialog, click it and then click the Insert button.

Different fonts include different special characters. If you do not find a special character you want, try changing the Font selection.

Inserting non-breaking spaces, hyphens, and more

You can insert a variety of formatting marks while typing or later. Most of these marks can be inserted using a keyboard shortcut; all are available in Insert > Formatting Mark on the Menu bar (Figure 9).

Non-breaking space

To prevent two words from being separated at the end of a line, press Ctrl+Shift when you type the space between the two words.

Non-breaking hyphen

Use a non-breaking hyphen (also called a hard hyphen) in cases where you do not want the hyphen to appear at the end of a line, for example in 123‑4567. To insert a non-breaking hyphen, press Shift+Ctrl+hyphen.

Figure 9: Insert > Formatting Mark submenu

Insert > Formatting Mark submenu

Soft Hyphen

Soft hyphens (also called custom, discretionary, or optional hyphens) specify where words should be divided at the end of a line. If the word does not occur at the end of a line, the hyphen does not appear. To insert a soft hyphen, press Ctrl+hyphen.

Narrow No-break Space

For a non-breaking space that is not as wide as a normal space, press Alt+Shift while typing the space.

No-width Optional Break

Use Ctrl+/ to insert an invisible space in a word that will cause a line break if it is the last character in the line. Available when complex text layout (CTL) is enabled.

Word Joiner

Inserts an invisible space in a word that will keep the word together at the end of a line. In earlier versions of Writer, this mark was called No-width no break.

When complex text layout (CTL) is enabled, these additional formatting marks are active:

Left-to right Mark

Inserts an invisible mark that affects the text direction of any text following the mark.

Right-to-Left Mark

Inserts an invisible mark that affects the text direction of any text following the mark.

Inserting en and em dashes

To enter en and em dashes as you type, you can use the Replace dashes option on the Options tab under Tools > AutoCorrect > AutoCorrect Options. This option replaces one or two hyphens, under certain conditions, with the corresponding dash (Table 1).

An en-dash is a dash the width of the letter “n” in the font you are using. Type at least one character, a space, a hyphen, another space, and at least one more letter. The hyphen will be replaced by an en-dash.

An em-dash is a dash the width of the letter “m” in the font you are using. Type at least one character, two hyphens, and at least one more character. The two hyphens will be replaced by an em-dash. Exception: if the characters are numbers, as in a date or time range, the two hyphens are replaced by an en-dash.

In Table 1, the A and B represent text consisting of letters A to Z or digits 0 to 9.

Table 1: Inserting dashes

Text that you type


A - B (A, space, hyphen, space, B)

A – B (A, space, en dash, space, B)

A -- B (A, space, hyphen, hyphen, space, B)

A – B (A, space, en dash, space, B)

A--B (A, hyphen, hyphen, B)

A—B (A, em dash, B)

1--2 (number, hyphen, hyphen, number)

1–2 (number, en dash, number)

A-B (A, hyphen, B)

A-B (unchanged)

A -B (A, space, hyphen, B)

A -B (unchanged)

A --B (A, space, hyphen, hyphen, B)

A –B (A, space, en dash, B)

Another way to insert en and em dashes is through the Insert > Special Characters menu. Select the U+2013 or U+2014 character (found in the General punctuation subset), respectively.

A third method uses keyboard shortcuts. These shortcuts vary depending on your operating system, as described below.


You can also record macros to insert en and em dashes and assign those macros to unused key combinations, for example Ctrl+Shift+N and Ctrl+Shift+M. For more information about key combinations, see Chapter 20, Customizing Writer.


For an en dash, hold down the Option (Alt) key and type a hyphen. For an em dash, the combination is Shift+Option+Hyphen.


On most non-Asian installations of Windows, hold down the left Alt key and type on the numeric keypad: 0150 for an en dash or 0151 for an em dash. The dash appears when you release the Alt key.


On a keyboard with no numeric keypad, use a Fn (Function) key combination to type the numbers. (The Fn key is usually next to the right of the left-hand Ctrl key on the keyboard.) For example, on a US keyboard layout, the combination for an en dash should be Alt+Fn+mjim and for an em dash it should be Alt+Fn+mjij.


Hold down the Compose key and type two hyphens and a period for an en dash, or three hyphens for an em dash. The dash appears when you release the Compose key.


The key that operates as a Compose key varies with the Linux distribution. It is usually one of the Alt or Win keys, but may be another key, and should be user-selectable.

Checking spelling and grammar

By default, four dictionaries are installed for each language, if they are available for that language: a spelling checker, a grammar checker, a hyphenation dictionary, and a thesaurus. The spelling checker determines if each word in the document is in the installed dictionary. The grammar checker works in combination with the spelling checker. You can enable or disable the grammar checker in the Spelling dialog.

You can choose to check spelling and grammar automatically as you type and at any other time.


To enable automatic checking of spelling, go to Tools on the Menu bar and select Automatic Spell Checking, or click the Automatic Spell Checking icon (which may not be displayed by default) on the Standard Toolbar), or go to Tools > Options > Language Settings > Writing Aids (macOS: LibreOffice > Preferences > Language Settings > Writing Aids) and select Check spelling as you type in the Options list. For more information about spell checking options, see Chapter 20, Customizing Writer.

Automatic Spell Checking checks each word as it is typed and displays a wavy red line under any unrecognized words. Right-click an unrecognized word to open a context menu (Figure 10). You can click one of the suggested words to replace the underlined word with the one selected. If the list does not contain the word you want, click Spelling to open a dialog. When the word is corrected, the line disappears. If the word is correct but not in the dictionary, you can choose Add to dictionary to add it.

Figure 10: Spelling context menu

Spelling context menu

If the document has change tracking enabled, then the context menu contains extra options relating to changes in the text.

The choices in the second and third sections of the menu are:


This one instance of the underlined word will be ignored while the document is open. Other instances, if they exist, will still be underlined. This setting is not stored with the document.

Ignore All

All instances of the word in the document will be ignored, and the word will be added to the IgnoreAllList user-defined dictionary.

Add to Dictionary

The word is added by default to the Standard dictionary.


This choice opens the Spelling dialog, which is explained in the next section.

Always correct to

Selecting this opens the submenu, which repeats the suggestions for the word from the top section listing. Selecting a replacement word here stores the word pair in the replacement table under Tools > AutoCorrect > AutoCorrect Options > Replace. The underlined word is replaced with the selected word.

AutoCorrect Options

Opens the AutoCorrect Options dialog (see page 1), where you can add your own corrections or change those supplied with LibreOffice.

In the fourth section of the context menu, you can set language settings for the text. These settings can be applied to the selection or to the paragraph containing the selection.

Spelling and grammar

To perform a combined spelling and grammar check on the document (or a text selection), select Tools > Spelling or click the Spelling button on the Standard toolbar, or press F7. In order to use this feature, the appropriate dictionaries must be installed.

The Spelling tool checks either the document from the cursor point onwards, or the text selection. It opens the Spelling dialog (Figure 11) if any unrecognized words are found or if any of the built-in grammar rules are broken. You can choose to restart from the beginning of the document when the check reaches the end of the document.

If the Check grammar option is selected in the lower left of the dialog, any grammar errors detected will also be shown. Figure 13 shows an example

Text language

The language to be used for checking spelling can be selected from this drop-down list.

Not in dictionary

The sentence containing the error is displayed in the pane. If an unrecognized word is found, it is highlighted. If the error is grammatical, it is indicated in a colored bar below the Text language setting (Figure 13). The sentence or the word can be edited in the pane.


The box contains suggested replacements for the highlighted word. Select a word and then select Correct or Correct All to replace it.

For grammatical errors there is a single choice. Select Change to accept the suggestion.

Ignore Once, Ignore All, Add to Dictionary

Clicking one of these buttons has the same effect as the item in the context menu described above.

Figure 11: Spelling alert using the Spelling dialog

Spelling alert using the Spelling dialog

Ignore Rule

When checking grammar, you can choose to ignore the suggested change.


Replaces the unknown word with the suggested word, or makes the suggested grammatical change.

Correct All

Replaces all instances of the word with the selected replacement word. Not available for grammar checking.

Add to AutoCorrect

Adds the combination of the incorrect word and the selected replacement suggestion to the AutoCorrect replacement table, but does not make any change in the document.


Enabled when a change has been made to the sentence, so you can reverse the change. The button is not available if you use a Correct button to replace a word.


Opens the Options dialog where you can select user-defined dictionaries and set the spell checking rules.


By default, Check grammar as you type is enabled in Tools > Options > Language Settings > Writing Aids > Options. Automatic Spell Checking must be enabled for this to work. You can also check grammar at any time using the Spelling tool, and you can disable grammar checking as you type.

When grammar checking as you type is enabled, any errors detected are shown underlined by a wavy blue line. Right-clicking on this line opens a context menu (Figure 12).

Figure 12: Context menu for grammar errors

Context menu for grammar errors

In the example shown in Figure 13, hovering the mouse pointer over More… on the upper right-hand side displays the URL for more information on the error indicated. Clicking on More… opens your default browser to that URL.

Figure 13: Spelling dialog showing URL for expanded grammar explanation

Spelling dialog showing URL for expanded grammar explanation


To select a different color for the wavy underline for grammar mistakes, go to Tools > Options > LibreOffice > Application Colors. See Chapter 20, Customizing Writer.

English sentence checking

Additional grammar checking rules can be selected through Tools > Options > Language Settings > English sentence checking. You can also go to Tools > Extensions, select English spelling dictionaries, and then click the Options button.

On the English Sentence Checking page (Figure 14), choose which items are checked for, reported to you, or converted automatically. After selecting the additional grammar checks, you must restart LibreOffice, or reload the document, for them to take effect.

Figure 14: English sentence checking options

English sentence checking options

Grammar checking

Possible mistakes

Checks for errors such as with it's, he don't, this things and so on.


Checks for the capitalization of sentences.

Word duplication

Checks for all word duplication, rather than just the default words 'and', 'or', 'for' and 'the'.


Checks for correct pairing of parentheses and quotation marks.


Word spacing

This option is selected by default. It checks for single spaces between words, indicating instances of double or triple spaces. To find and correct longer groups of spaces, you need to run the checker more than once.

Quotation marks

Checks that double quotation marks are typographically correct, that is, beginning [“] and ending [”] quotation marks curve in the correct directions.

Sentence spacing

Checks for a single space between sentences, indicating when one or two extra spaces are found.


Replaces an apostrophe with the correct (curved) typographical character.

More spaces

Checks word and sentence spacing for more than two extra spaces.

Em dash; En dash

These options force a non-spaced em dash to replace a spaced en dash, or force a spaced en dash to replace a non-spaced em dash, respectively. This feature provides for different punctuation conventions.

Multiplication sign

This option is selected by default. It replaces an 'x' used as a multiplication symbol with the correct typographical symbol.


Replaces three consecutive periods (full stops) with the correct typographical symbol.

Minus sign

Replaces a hyphen with the correct minus typographical character.


Convert to metric; Convert to non-metric

Converts quantities in a given type of unit to quantities in the other type of unit.

Thousands separation of large numbers

Depending on the locale setting for the document, converts a number with five or more significant digits to either use a comma as a thousands separator or the ISO format, which uses a narrow space as a separator.

Using Language Tool

Language Tool is a multilingual grammar, style, and spelling checker provided by Writer can now use this tool for grammar checking along with the built-in grammar checker described above. When Language Tool is activated (see Chapter 20, Customizing Writer), it appears on the list of available language modules in Tools > Options > Language Settings > Writing Aids.

Using synonyms and the thesaurus

You can access a short list of synonyms from a context menu (Figure 15).

1)  Right-click a word and point to Synonyms on the context menu. A submenu of alternative words and phrases is displayed.

2)  Click a word or phrase in the submenu to have it replace the highlighted word or phrase in the document.

Figure 15: Synonyms on the context menu

Synonyms on the context menu

The thesaurus gives a more extensive list of alternative words and phrases. To use the thesaurus:

1)  Right-click on a word, point to Synonyms in the context menu, then click Thesaurus in the Synonyms submenu. See Figure 15.

2)  In the Thesaurus dialog (Figure 16), select a word or phrase in the list of meanings.

3)  Click Replace to make the substitution.

For example, when given the word house, the thesaurus offers several meanings, including dwelling, legislature, sign of the zodiac, and others. Select a replacement word from the list under the relevant meaning, so for dwelling, you will see dwelling, home, domicile, abode, and other alternatives.


If the current language does not have a thesaurus installed, this feature is disabled.

Figure 16: The thesaurus offers alternatives to words

The thesaurus offers alternatives to words

Hyphenating words

You can hyphenate words at the end of a line in two ways: let Writer do it automatically (using styles and its hyphenation dictionaries), or insert conditional (soft) hyphens manually where needed. Or, you can choose to not hyphenate at all. Each choice has its pros and cons.

Automatic hyphenation

This option uses styles and over-rides the Tools > Options choices described on the next page.

To turn automatic hyphenation of words on or off:

1)  Click the Styles tab on the Sidebar to open the Styles deck. On the Paragraph Styles list, right-click Default Paragraph Style and select Modify.

2)  On the Paragraph Style dialog (Figure 17), go to the Text Flow tab.

3)  Under Hyphenation, select or deselect Automatically. When automatic hyphenation is on, you can also set the criteria for when it should occur.

4)  Click OK to save.


Turning on hyphenation for the Default Paragraph Style affects all other paragraph styles that are based on the Default Paragraph Style. You can individually change other styles so that hyphenation is not active; for example, you might not want headings to be hyphenated. Any styles that are not based on the Default Paragraph Style are not affected. For more information, see Chapters 8 and 9 in this book.

Figure 17: Turning on automatic hyphenation

Turning on automatic hyphenation

Hyphenation options

When automatic hyphenation is enabled, the following options can be set:

Don't hyphenate words in CAPS

Don't insert hyphens in words written entirely in capital letters.

Don't hyphenate the last word

Don't insert hyphens in the last word of a paragraph.

Characters at line end

Specify the minimum number of characters to leave at the end of a line.

Characters at line begin

Specify the minimum number of characters that must appear at the beginning of the line after the hyphen.

Maximum consecutive hyphenated lines

Specify the maximum number of consecutive lines that can be hyphenated.

Minimum word length in characters

Specify the minimum word length in characters that can be hyphenated.

Hyphenation zone

Specify the length of the horizontal space in which a word cannot be hyphenated; instead, the line of text will break between words. Specifying a hyphenation zone results in enlarged spaces between words in justified text, and greater distance from paragraph margins in non-justified text.

You can also specify some hyphenation settings in Tools > Options > Language Settings > Writing Aids. These choices apply when there is no specific setting in a paragraph style. Hyphenation options set in Writing Aids are effective only if hyphenation is turned on through paragraph styles.

In Options, near the bottom of the dialog, scroll down to find the hyphenation settings.

Figure 18: Setting hyphenation options

Setting hyphenation options

To change the minimum number of characters for hyphenation, or the minimum number of characters before or after a line break, select the item, and then click the Edit button in the Options section.

Hyphenate without inquiry

Specifies that you will never be asked to manually hyphenate words that the hyphenation dictionary does not recognize. If this box is not selected, when a word is not recognized, a dialog will open where you can manually enter hyphens.

Hyphenate special regions

Specifies that hyphenation will also be carried out in footnotes, headers, and footers.

Manual hyphenation

To manually hyphenate words, do not use a normal hyphen, which will remain visible even if the word is no longer at the end of a line when you add or delete text or change margins or font size. Instead, use a soft hyphen, which is visible only when required.

To insert a soft hyphen inside a word, click where you want the hyphen to appear and press Ctrl+hyphen (minus sign) or use Insert > Formatting Mark > Insert soft Hyphen. The word will be hyphenated at this position when it is at the end of the line, even if automatic hyphenation for this paragraph is switched off.

Using AutoCorrect

Writer’s AutoCorrect function includes a long list of common misspellings and typing errors, which it corrects automatically. It also includes codes for inserting special characters, emojis, and other symbols. You can add your own special characters.

AutoCorrect is turned on by default when Writer is installed. You may wish to disable some of its features, modify others, or turn it off completely. To turn AutoCorrect off, uncheck Tools > AutoCorrect > While Typing.

To add your own corrections or special characters or change those supplied with LibreOffice, select Tools > AutoCorrect > AutoCorrect Options to open the AutoCorrect dialog (Figure 19). On the Replace tab, define what strings of text are corrected and how.

To stop Writer replacing a specific spelling, go to the Replace tab, highlight the word pair, and click Delete. To add a new spelling to the list, type it into the Replace and With boxes on the Replace tab, and click New.

Figure 19: Replace tab of AutoCorrect dialog

Replace tab of AutoCorrect dialog


LibreOffice has an extensive list of emojis and other special characters available using AutoCorrect. For example, type :smiling: and AutoCorrect will replace it with ☺. Or, (c) will be changed to ©. You can add your own special characters.

See Chapter 4, Formatting Text, for discussion of the Options and Localized Options tabs of the AutoCorrect dialog.

Using Word Completion

If Word Completion is enabled, Writer tries to guess which word you are typing and offers to complete the word for you. To accept the suggestion, press Enter. Otherwise, continue typing.

To turn off Word Completion, select Tools > AutoCorrect > AutoCorrect Options > Word Completion and deselect Enable word completion.

You can customize word completion on the Word Completion page of the AutoCorrect dialog (Figure 20):

Figure 20: Customizing word completion

Customizing word completion


Automatic word completion occurs only after you type a word for the second time in a document.

Using AutoText

Use AutoText to store text, tables, fields, graphics, and other items for reuse and assign them to a key combination for easy retrieval. For example, rather than typing “Senior Management” every time you use that phrase, you can set up an AutoText entry to insert those words when you type “sm” and press F3.

AutoText is especially powerful when assigned to fields. See Chapter 17, Fields.

Creating AutoText

To store some text as AutoText:

1)  Type the text into a document.

2)  Select the text.

3)  Go to Tools > AutoText on the Menu bar (or press Ctrl+F3).

4)  In the AutoText dialog (Figure 21), type a name for the AutoText in the Name box. Writer will suggest a one-letter shortcut, which you can change.

Figure 21: Defining a new AutoText entry

Defining a new AutoText entry

5)  Choose the category for the AutoText entry, for example My AutoText.

6)  Click the AutoText button at the bottom of the dialog and select from the menu either New (to have the AutoText retain specific formatting, no matter where it is inserted) or New (text only) (to have the AutoText take on the formatting around the insertion point).

7)  Click Close to return to the document.


If the only option under the AutoText button is Import, either you have not entered a name for your AutoText or there is no text selected in the document.

To save a table as AutoText:

1)  Create a table and format it the way you want.

2)  Select the table and go to Tools > AutoText on the Menu bar (or press Ctrl+F3).

3)  Type a name for the AutoText (or amend the suggested shortcut and choose the category for the AutoText entry).

4)  Click the AutoText button and select New (because you want the formatting of the table preserved). Click Close to return to the document.

Inserting AutoText

To insert AutoText, type the shortcut and press F3.

Printing a list of AutoText entries

To print a list of AutoText entries:

1)  Choose Tools > Macros > Organize Macros > Basic.

2)  In the Macro From list, find and expand Gimmicks.

3)  Select AutoText and then click the Run button at the bottom of the dialog (not shown in Figure 22). A list of the current AutoText entries is generated in a separate text document. You can then print this document.

Figure 22: BASIC Macros dialog

BASIC Macros dialog

Changing the case of selected text

To quickly change the case of text, select it, choose Format > Text on the Menu bar, and then choose one of the following:

Writer does not have an automated way to do Title Case, where all words are capitalized except for certain subsets defined by rules that are not universally standardized. However, you can use Capitalize Every Word and then restore those words that you do not want capitalized.

The Format > Text menu also includes several manual formatting options, including bold, italic, and superscript. If Asian language support has been enabled, there are also several options that are used with Asian text: half-width, full-width, Hiragana, and Katakana.

You can also change the case of text using the Character dialog or a character style. Choose Format > Character, click the Font Effects tab (Figure 23), then select the type of capitalization in the Effects – Case: box.

Figure 23: Changing the case using the Character dialog

Changing the case using the Character dialog